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Accounting Assistant - Gies College of Business
Job in
Urbana, Champaign County, Illinois, 61803, USA
Listed on 2026-10-20
Listing for:
University of Illinois Urbana-Champaign
Full Time
position Listed on 2026-10-20
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Bookkeeper/ Accounting Clerk, Finance Assistant, Business Administration
Job Description & How to Apply Below
- Post financial information to journals, registers, and ledgers: enter, store, and retrieve data.
- Reconcile discrepancies by tracing transactions, checking all possible sources of disagreement, reconstructing probable actions, and recognizing the effect on other accounts; prepare correction documents as required.
- Correct transaction documents, which require revision of other documents or entries as well as the original.
- Prepares account statements and reports from a variety of financial sources.
- Act as backup for processing payments and reimbursements: verify information for accuracy.
- Make purchases using various purchasing mechanisms ( PCard, TCard, IBuy, purchase orders); verify the accuracy of the chosen fund, the availability of funds, the appropriateness of transactions, and if the purchase conforms to University and funding agency policies and procedures.
- Act as P-card/T-card holder and keep accurate Chrome River expense reporting.
- Order and inventory supplies and track orders and payments
- Serve as the first contact in the Business Administration reception area, assisting faculty, staff, students, and visitors to the department.
- Process copying requests, assist with copier, and schedule and coordinate repairs as needed.
- Monitor and receive deliveries.
- Manage calendar for department head and associate heads.
- Monitor departmental general email; respond to requests.
- Maintain departmental digital and print boards.
- Provide in-person support on the day of proseminars and events.
- Provide administrative support for area initiatives as needed.
- Primary on-site contact for F S work orders. Serve as backup for Facilities and Services requests.
- Assume additional appropriate related duties to enhance the mission of the unit.
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