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Administrative Assistant - Beckman Institute Advanced Science and Technology
Job in
Urbana, Champaign County, Illinois, 61803, USA
Listed on 2026-10-13
Listing for:
University of Illinois Urbana-Champaign
Full Time
position Listed on 2026-10-13
Job specializations:
-
Business
Office Administrator/ Coordinator, Administrative Management, Business Administration -
Administrative/Clerical
Office Administrator/ Coordinator, Administrative Management, Business Administration, Executive Admin/ Personal Assistant
Job Description & How to Apply Below
Duties Responsibilities
- Manage Director's Office and Associate Director's operations, executive calendars, correspondence, priorities, and workflow.
- Prepare Director-led briefings, presentations, reports, agendas, and background materials; monitor decisions and follow-up actions.
- Coordinate Director and Associate Directors-led meetings, leadership retreats, reviews, symposiums, and institute-wide events, including logistics, documentation, and follow-up.
- Serve as a primary point of coordination among leadership, faculty, staff, advisory groups, campus partners, and external stakeholders.
- Coordinate implementation of Director-led strategic initiatives through project planning, milestone tracking, reporting, and performance monitoring.
- Facilitate working groups and task forces advancing institute priorities and provide continuity for cross-departmental initiatives.
- Coordinate onboarding, mentoring, recognition, and community-building programs that strengthen collaboration and engagement throughout the Beckman member lifecycle.
- Monitor participation, assess outcomes, and prepare reports and recommendations to improve engagement initiatives.
- Coordinate operational activities and communication among Beckman administrative and research units to support institute-wide objectives.
- Support campus partnerships, external collaborations, and multi-stakeholder projects by coordinating activities, communications, and implementation efforts.
- Maintain institutional records, databases, implementation documentation, and organizational knowledge; assist in resolving barriers affecting major initiatives.
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