Assistant Director of Business Services- English

University of Illinois at Urbana-Champaign

The Department of English is searching for an Assistant Director of Business Services to provide oversight and direction of financial and business services.

• Primary contact and advisor for business service operations for Department of English. Work directly with the Executive Officer to develop and maintain annual operating budgets and spending plans.
• Meet regularly with Executive Officer and English program leaders to provide relevant financial reporting and updates on fiscal planning.
• Create and implement policies and procedures in line with campus and college policies.
• Serve as Department Card Manager. Ensure cardholder compliance with corporate card policies.
• Approve financial transactions for employee reimbursements, vendor and other payments, purchasing requisitions, and accounting adjustment transactions (i.e. journal vouchers, budget adjustments, etc.). Review position requests in my.
  
  ATLAS for budgetary implications and accurate CFOPs.
• Main facilities contact for the department. Advise executive officer on department needs. Assess and remedy issues relating to maintenance, security, remodeling and networking. Work with LAS Facilities team on renovation projects. Implements space accommodation requests as needed.
• Assess new equipment needs/requests and replacement of existing equipment for offices, labs, and technology-equipped classrooms. Evaluate options for acquisition and made decisions for purchase, rental or lease. Unit approver for Fabweb and biennial inventory.
• Dept USC and pinnacle contact.
• Develop and implement best business practices to maintain strong internal process controls. Complete annual FCIAA surveys.
• Establish and maintain a secure, confidential record-keeping system. Ensure all records comply with university retention and privacy policies.

• Manage all CFOPs and fund types, including state, institutional, self-supporting, gift funds, as well as grant funds from government and outside agencies. Monitor financial activity on all CFOPs, including revenue and transfers, spending, and manage cash balances. Understand and communicate university policy regarding the use of each fund type.
• Manage, review, and advise unit heads on best use of gift funds based on balances, income, and donor intent. Coordinate with LAS Advancement to review all donor funds and spending.
• Track multi-year funding commitments made to and by the department. Oversee request of commitment transfers and process outgoing commitment transfers.
• Prepare and distribute monthly financial statements on individual discretionary.
• Analyze the department’s financial position. Advise executive officer on funds available for strategic initiatives.
• Generate regular financial reporting for Executive Officer and English program leaders. Review statements to ensure accuracy of fiscal data. Consult with units to ensure clear understanding of their financial positions.

• Supervise business and graduate office staff. Delegate and assign operational work; manage employee performance, leave, and professional development.
• Maintain and analyze data on internal staffing. Assist executive officer in planning and creation of organizational structures and staff policies.
• Departmental contact with LAS HR Service Center for processing, working with LAS Service Center on all appointments, waivers, visas, separation paperwork, and other HR issues. Back-up timesheet approver for department.

• Bachelor's degree in business administration, management, or a field related to the position.
• Five (5) years of professional business, financial, and/or managerial work experience.
• Demonstrated experience in financial reporting and budgeting.

• Graduate degree in business administration or related field.
• Three (3) years of professional business, financial, and/or managerial work experience in a higher education setting.
• Demonstrated supervisory experience

• Knowledge of the University financial and personnel policies and procedures as listed in the Campus Administrative Manual, the OBFS Policies and Procedures Manual, and Staff Policy and Rules.
• Knowledge of Banner finance module, as well as My-Ui
  - Financials, Banner Feeder File processes, EDDIE, and other UI EDW data retrieval tools.
• University Business Administrator Path certification.
• Illini Certified…