Administrative Assistant - Housekeepng

Overview

This role is responsible for calendar scheduling, working with online room scheduler and taking minutes at several meetings. Timekeeping for 200+ employees and support of managers who are in need of help with Kronos scheduler.

Education:

Associate's Degree

• Weekly review of Kronos for managers
• Bi-weekly review of quality indicators - Glo and QA for supervisors and coordinators
• Monthly graphing of quality indicators
• Monthly communication and follow-through for competencies for housekeepers, waste management and floor care areas
• Customer service for all sales reps, vendors and repair staff from outside of the facility
• Excellent phone skills with customers
• Calendar set up and follow through for Director & Manager
• Purchasing through Lawson
• Room scheduler including room set up for EVS leaders as needed
• Meeting minutes as assigned by Director or Manager
• Organize and responsible for department scrub program
• Complete quality assurance, glo check and competency assignments and successful completion records as well as graphing results monthly
• Send reminder emails to all EVS leaders regarding their assignments for Quality Assurance, Glo Checks and Competencies
• Be responsible for all Kronos Timekeeping, vacation requests and master schedule
• Create and print the 4-week master schedule for all EVS, Linen, Med Waste and Floor Care employees
• Create and update the Holiday Schedule for all EVS employees
• Assist Quality and Training manager with JLRP class scheduling, instructor invites, printing and assembling handouts
• Review all Zone Reports and submit the necessary work requests to facilities, also inform EVS leadership of any issues via email

Find it here.

Discover the job, the career, the purpose you were meant for. The supportive and inclusive team where you can thrive. The place where growth meets balance – and opportunities meet flexibility. Find it all at Carle Health.

Based in Urbana, IL, Carle Health is a healthcare system with nearly 16,600 team members in its eight hospitals, physician groups and a variety of healthcare businesses. Carle Bro Menn Medical Center, Carle Foundation Hospital, Carle Health Methodist Hospital, Carle Health Proctor Hospital, Carle Health Pekin Hospital, and Carle Hoopeston Regional Health Center hold Magnet® designations, the nation’s highest honor for nursing care.

The system includes Methodist College and Carle Illinois College of Medicine, the world’s first engineering-based medical school, and Health Alliance™. We offer opportunities in several communities throughout central Illinois with potential for growth and life‑long careers at Carle Health.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class. Carle Health participates in E‑Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.

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The compensation range for this position is $16.03 per hour – $25.97 per hour. This represents a good faith minimum and maximum range for the role at the time of posting by Carle Health. The actual compensation offered to a candidate will be dependent on a variety of factors including, but not limited to, the candidate’s experience, qualifications, location, training, licenses, shifts worked and compensation model.

Carle Health offers a comprehensive benefits package for team members and providers. To learn more visit careers.carlehealth.org/benefits.