Principal Secretary

Urbandale Community School District Urbandale Middle School
- Urbandale, Iowa Open in Google Maps

This job is also posted in Teach Iowa, Iowa's Marketplace for education jobs , and Urbandale Schools

Starting Date: Immediately

PURPOSE OF THE POSITION: Assist the principal in the administration of the assigned school site by performing a variety of complex secretarial and habitual administrative support functions. Direct and coordinate the work flow and activities processed through the school's central office.

(Skills, Knowledge, Abilities, Education, Certification/Licensure, Experience, Equipment)

• 1. Ability to operate a variety of standard office equipment including computer, printer, copy machine, scanner, fax machine, telephone, etc.
• 2. Ability to understand the meaning of words and to use them effectively when speaking and writing to properly convey or receive information.
• 3. Ability to create, format, and edit written communication that is clear and professional.
• 4. Ability to work independently, efficiently and meet deadlines.
• 5. Ability to be well organized and customer service oriented.
• 6. Ability to accurately use and maintain databases.
• 7.Ability to fluently use software such as Microsoft Office, Excel, Powerschool, Parent Square and Google apps.
• 8. Experience with creating and using spreadsheets, and all applications with Google suite

• 1. At least one year of specialized training beyond high school.

• 1. Two to 3 years of secretarial, administrative or office management experience involving data entry, accounting and records management experience.

• 1. Office equipment such as two-way radios, cell phone, tablets, laptops, multi-line phone system, fax machines, copiers, computers, etc.

The following duties aretypical for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

• 1. Greet parents/guardians, faculty, substitutes and students; direct visitors to appropriate locations.
• 2. Must be able to multitask in a busy environment.
• 3. Resolve problems personally or refer staff member to the correct individual.
• 4. Keep an accurate list of calls, messages, information requests, meetings and appointments.
• 5. Maintain accurate student records.
• 6. Implement security and emergency procedures in emergency situations.
• 7. Provide class lists for teachers, run enrollment reports (BEDS and state report), update cumulative digital files, transfer student files to other schools and request student records for incoming students.
• 8. Support all parts of the registration process with the district office registrar.
• 8. Receive and deposit all money for the school’s activity and agency accounts.
• 9. Enter all deposits in the computer’s P.O. accounting system.
• 10. Maintain accurate budget sheets and activity, athletic, agency and instructional account balances.
• 11. Check budget sheets from Administration against school records.
• 12. Order and maintain adequate supplies, instructional materials, office materials and items for the health office.
• 13. Type all correspondence; purchase orders, memos, bulletins, agendas, letters, flyers, weekly newsletter, teacher observations and summative evaluations.
• 14. Troubleshoot and assist students, faculty, and staff with questions regarding forms, computers, and office equipment.
• 15. Maintain confidentiality when dealing with sensitive subjects related to students, families and staff members.
• 16. Nursing duties as necessary.
• 17. Must be able to interact in a positive manner with students, faculty, parents, and other staff members.
• 18. Meet regularly with principal using weekly meeting agenda checklist.
• 19. Schedule staff meetings for principal using Google Calendar.
• 20. Inform principal of urgent matters and determine when delegation of administrative tasks is needed.
• 21. Maintain a reliable attendance record.
• 22. Perform other duties as needed or assigned.

None

• Requires eye/hand/arm coordination and dexterity of fingers and hands in keyboarding, calculating, fingering and grasping small objects normally weighing less than 10 lbs.
• Occasional bending, stooping, kneeling and related physical activity.
• Ability to work while…