Business Administrator Part Time

20234 - Business Administrator Part Time General Information

Working Pattern

Part Time, Part Time/Job Share

Vacancy Approach

External

Location

Usk

Region

Closing Date

06-Aug-2026

Business Unit

Usk and Prescoed

Post Type

Permanent

AO

Number of jobs available

1

Reserve List

12 Months

Job

20234

Descriptions & requirements

Overview

Overview

Job holders within this Group Profile provide administrative support to managers and frontline staff by undertaking transactional work in a particular area.

The job holder is expected to be competent in their area of work, any specific qualifications or training required will be detailed in the relevant job description.

This is a non operational role which may involve contact with prisoners depending on their area of work.

This role has no line management responsibilities.

Characteristics

Typical tasks associated with this Group Profile include:

• Organise, produce and maintain accurate records for area of work
• Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishment
• Complete monitoring returns for area of work
• Input requisitions on to the finance database and process requisitions for defined area of work
• Co-ordinate any awareness sessions for area of work
• Prepare paperwork for checking by manager, conducting initial checks as required
• Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
• Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
• Collate information relating to relevant Service Delivery Indicators (SDI’s)
• Act as secretary to meetings as required including organising agenda, taking, distributing minutes and action points

Job Description s relating to this Group Profile

The job holder once in post will be in matched to a job description; a sample list is shown below. The post is rotational so the job holder could during their career carry out the role of different job descriptions.

• Business Administrator :
  Activity Hub
• Business Administrator :
  Business Hub
• Business Administrator :
  Equality
• Business Administrator :
  Estates
• Business Administrator :
  Management Coordinator
• Business Administrator :
  Offender Management Hub
• Business Administrator :
  People Hub
• Business Administrator :
  Programmes
• Business Administrator :
  Psychology
• Business Administrator :
  Safe Decent and Secure
• Business Administrator :
  Safer Custody
• Business Administrator :
  Security Intelligence Collator
• Business Administrator :
  Substance Misuse and Drug Strategy
• Business Administrator :
  Healthcare
• Business Administrator :
  Observation, Categorisation and Allocation (OCA)
• Business Administrator :
  Establishment Television Systems
• Business Administrator:
  Mobilisation, Transition and Transformation Administration Support
• Business Administrator:
  Regional Admin support Wales
• Business Administrator:
  Regional Estates Team
• Business Administrator:
  Safe Decent and Secure Benchmark
• Business Administrator:
  Equality Benchmark
• Business Administrator:
  Safer Custody Benchmark
• Business Administrator:
  Resettlement Worker Benchmark
• Business Administrator: OMU Benchmark
• Business Administrator:
  Regional Admin Support (North East)
• Business Administrator:
  Regime Development

Essential Skills/ Qualifications/ Accreditation/ Registration

Job holders must complete specific training in their specialism once they take up post. An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh

Hours of Work and Allowances

Behaviours

• Changing and Improving
• Communicating and Influencing
• Working Together
• Managing a Quality Service
• Delivering at Pace

Additional Information

Working Arrangements & Further Information

The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Working.

Similarly, Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.

For nationally advertised roles, the successful candidate(s) will be appointed to aMoJoffice location, which may include their nearest Justice Collaboration Centre or Justice Satellite Office. This will be discussed and agreed on the completion of pre-employment checks.

Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on…