Bookkeeper​/Office Assistant

Location: North Salt Lake

Position Summary

The Bookkeeper / Office Administrator plays a vital role in supporting both the financial health and day-to-day operations of a growing organization. This position is responsible for maintaining accurate financial records while also providing administrative support that keeps the office running smoothly.

As the company continues to expand across multiple business entities, this role will work closely with leadership to manage accounts payable and receivable, support financial reporting, and assist with office operations. The ideal candidate is organized, adaptable, and proactive, someone who thrives in a dynamic environment and enjoys taking ownership of responsibilities that help the business operate more efficiently.

This is an excellent opportunity to join a collaborative, fast-paced team where your contributions will have a direct impact on the company's continued growth and success.

Essential Duties & Responsibilities:

Financial Management (Approximately 60%)

* Manage Accounts Payable and Accounts Receivable, including invoice processing, vendor payments, and customer follow-up

* Oversee purchase order management

* Maintain accurate financial records across multiple entities using accounting software (Quick Books Online or similar)

* Perform monthly bank and credit card reconciliations

* Assist with financial reporting, including P&L and balance sheet support

* Track expenses, assist with payroll support, and maintain a pulse on cash flow

* Support the transition of bookkeeping duties from outsourced providers to in-house operations

Office & Administrative Operations (Approximately 40%)

* Manage incoming mail and general office correspondence

* Assist with payroll coordination and employee administrative needs

* Schedule travel and provide light executive administrative support

* Handle tax registrations as the company expands into new markets

* Maintain organized digital and physical filing systems

* Support general office needs in a tight, open-floor office environment designed for collaboration and visibility

Ideal Candidate Profile

* Adaptable and comfortable with changing priorities in a fast-growing small business

* Self-starter who can identify where help is needed and take initiative

* Comfortable working in a family-owned business environment

* Organized, detail-oriented, and discreet with sensitive financial data

* Open to all levels of bookkeeping experience; company is flexible on experience level depending on fit and budget

Knowledge, Skills & Abilities

* Proficiency with Quick Books Online and Microsoft Excel

* Strong organizational and time-management skills

* Effective written and verbal communication

* Ability to manage multiple entities and priorities simultaneously

* Professional handling of confidential financial information

Education & Experience

* Minimum 2 years of bookkeeping or accounting clerk experience

* Experience in manufacturing, automotive, or similar environments is a plus

Work Environment &

Physical Requirements

* Office environment with open-floor layout

* May sit or stand for extended periods

* Ability to lift up to 15 lbs