Public Safety Emergency Management Specialist

The Public Safety Emergency Management Specialist supports Snow College Public Safety operations and college-wide preparedness. The position provides administrative and emergency communications support; coordinates the department’s Utah Bureau of Criminal Identification (BCI) Terminal Agency Coordinator (TAC) responsibilities; and helps develop plans, grant materials, training, exercises, and public safety communications. The specialist maintains accurate records, handles sensitive information responsibly, and works with campus departments and community partners to strengthen a safe and prepared college environment.

• Two years of progressively responsible administrative, office support, emergency communications, public safety, emergency management, or closely related experience; an equivalent combination of education and experience may be considered.
• Ability to meet college and Utah BCI background screening, training, and eligibility requirements applicable to TAC duties and authorized systems access.
• Working knowledge of, or ability to learn, college, state, and federal requirements, policies, procedures, and guidance relevant to assigned duties.
• Proficiency with Microsoft Office or comparable productivity tools and ability to learn records, communications, and emergency management systems.
• Ability to write clear, accurate, professional documents and communicate effectively in person, by phone, and in writing.
• Sound judgment, discretion, accuracy, and ability to prioritize multiple deadlines and respond calmly in time-sensitive or stressful situations.
• Ability to handle confidential and sensitive information appropriately and maintain organized, complete records.

• Experience in a college, public safety, emergency management, dispatch, victim services, or related setting.
• Experience preparing plans or grant materials, coordinating training or exercises, managing social media content, or working with community partners.
• Relevant coursework, training, or certification in emergency management, incident management, victim advocacy, public safety communications, or records management.

• Perform administrative support for Public Safety, including correspondence, reports, standard operating procedures, filing, records management, supply inventory, calendars, meeting coordination, mail, and routine office tasks.
• Answer and route emergency and non-emergency calls; gather relevant information, identify the nature and location of requests, prioritize and relay information, and document calls and service requests in approved systems.
• Maintain accurate logs, case-related records, statements, summaries, and other documentation as assigned and permitted by policy.
• Answer procedural and general information questions, direct visitors and callers to appropriate resources, and communicate applicable college rules and procedures.
• Assist with emergency notifications to students, employees, and other audiences, following established approval and activation procedures.

• Assist with writing, reviewing, organizing, and maintaining emergency operations plans, annexes, procedures, checklists, continuity materials, and related preparedness documents.
• Support emergency management grant research, application development, required documentation, tracking, reporting, and closeout in coordination with college staff and partner agencies.
• Organize and help deliver preparedness training for students, faculty, staff, and other audiences; prepare presentation materials, job aids, notices, and attendance or completion records.
• Plan, coordinate, facilitate, document, and evaluate drills, tabletop exercises, and other exercises; track improvement items and assist with follow-up actions.
• Maintain preparedness records, contact lists, resource information, training materials, and exercise documentation; coordinate updates with relevant campus departments and external partners.

• Serve as Snow College Public Safety’s TAC liaison with Utah BCI for assigned authorized access, user administration, training, and compliance matters.
• Coordinate required approvals, background screening, training, access changes, and user records for personnel covered by applicable BCI requirements.
• Maintain required security, access, training, and audit documentation; support periodic reviews and address…