Payroll Manager

Payroll Manager in Barrow, AK

Supervises and directs the computation and preparation of all Borough Payroll. Oversee the maintenance of payroll files and related documents and records.

The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification. Shown are duties intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

Oversee the operation of the payroll section.

Keeps abreast of changes affecting payroll processing, such as altered limits and percentages for such items as social security, unemployment taxes, PERS contribution rates. Works with the Controller and MIS staff to ensure proper updates and changes are reflected in the payroll system.

Direct the daily activities of the Payroll work group through appropriate delegation, technical skills training and supervision. Meets regularly with staff to discuss and resolve workload and technical issues, recommends changes as necessary.

Recruits, evaluates and supervises staff, coordinates staff development programs, monitors operations to identify and resolve problems.

Monitors, reviews, reconcile transactions and payroll data according to policies: records changes, reconciles and resolves differences; reviews payroll and accounting records and corrects errors as required.

Assure the quality of the payroll documents and work products: monitors all document preparation for accuracy, completeness, and compliance with Federal, State and local policies and practices.

Process payroll, check runs and related transactions for the Borough in compliance with all applicable Federal, State and Borough rules, regulations and ordinances.

Reviews journal batches, personnel action forms and other source documents for compliance to rules and regulations: checks documents for validity and accuracy of information: collects, records, files and distributes related paperwork..

Collects statistical data and compiles data for reports; updates and corrects statistical database.

Responds to requests for information; reviews, investigates and corrects errors and inconsistencies in financial entries, transactions, documents and reports: provides technical information to departments, staff and management as authorized.

Maintain cooperative working relations with the villages, departments and outside agencies. Serves as liaison between various organizations and agencies: serves on committees, task forces and other groups to coordinate and standardize payroll procedures.

Maintain accurate payment and reporting of all Federal and state payroll taxes: reconciles all quarterly payroll tax returns to the General Ledger; prepares journal entries for any errors or corrections.

Maintain and enforces all aspects of confidentiality of client information and payroll records.

Assure orderly issuance of payroll and supplemental checks.

Provide training and orientation for timekeepers and payroll staff.

Reviews work processed by other staff members, such as: journal batches, personnel action forms and other source documents for compliance with rules and regulations; checks documents for validity and accuracy of information; collects, records, files and distributes related paperwork.

Responsible for all aspects of processing PERS, Fidelity and VALIC: generating required reports and pay requests. This includes on line reporting.

Reviews pay requests generated by other Payroll staff prior to submission to Controller.

Run more complex on-demand checks.

Runs, prepares and prints necessary reports for check runs.

Process payroll and…