Land Service Specialist

Land Service Specialist in Barrow, AK

Assist in leasing borough property. Monitor compliance with lease requirements, including review of maps, plans of operation, and special terms and conditions. In concert with the Law Department, draft acquisition or lease documents pertinent to property needed by the NSB. Provide technical assistance and advice on matters pertaining to North Slope Borough land issues.

The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification. Shown are duties intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

• Maintain an inventory of all North Slope Borough real property interests.
• Review lease applications, determine use compatibility with North Slope Borough policies and directives, and adjacent leaseholders; identify building and/or other use restrictions; stipulate agreement and insurance requirements; review proposed layout drawings and improvement proposals; suggest alternatives to avoid potential problems.
• Monitor contract compliance concerning authorized uses, terms, insurance requirements, payment of rents and fees, evidence of improvement values and other lease provisions.
• Assist Law department with draft resolutions, deeds, non-ordinances, and conveyances.
• Work closely with village councils and other Borough departmental staff regarding village surveys and title researches in relation to borough properties.
• Review terms or lease agreements and the routine elements of contractual agreements.
• Draft correspondence to lease holders regarding contract compliance, expiration dates and renewal requirements.
• Research regulations, guidelines and/or lease agreements; draft special covenants outlining requirements to be fulfilled by the leaseholder based on designated use, location, or other relevant factors.
• Assist in the preparation auction and/or bid packages including instruction to bidders, invitations to bid, request for proposal documents, bid or proposal affidavits, contracts, rental fees, bond requirements, supplemental information packets, public notice and appropriate exhibits.
• Coordinate or assist in identification, valuation, negotiations and execution of gravel sites.
• Review, monitor and draft changes to the lease fee schedules.
• Review lease drafts to ensure compliance with applicable policy and guidelines and/or identity potential problem areas such as unclear contract language or inadequate special covenants.
• Enter contracts in Planning and Real Estate Management Database system.
• Responsible for maintaining Real Estate contract files.
• Creates new files upon receipt of lease applications and provides to the Director of Planning and Community Services for processing.
• Write a variety of letters to customers over own signature including collection letters when accounts become delinquent, contract compliance issues, customer complaints, and requests for information.
• Perform administrative duties to include, but not limited to, the following: sorts and distributes mail; respond to callers and visitors; provides assistance and/or routes to appropriate personnel.
• Coordinates meetings, travel arrangements and assists with special projects.
• Assists the Land Management Regulations Manager with projects relating to North Slope Borough-owned lands and other land related issues.
• Respond to the public in a professional and courteous manner.
• Cross train with other employees in the department and provide coverage as necessary.
• Travel to the outlying villages as required to assist in the inspections of land leased by the borough for compliance with lease requirements.
• Maintain a working relationship with the Law Department and consultants that are assigned to the Land Selection process of the North Slope Borough.
• Participate and successfully attend and complete all departmental required training.
• Prepare monthly summary reports for the Division for submittal to the Planning Commission.
• Perform other duties as assigned.