Office Manager

At Nova Sky Stories , we empower artists and producers to bring awe and wonder to live audiences around the world. As the global leader in drone entertainment , we’ve been redefining live shows for over a decade—merging cutting-edge drone technology with imaginative artistry.

With a veteran team of engineers and creatives, we design and operate lightweight, small, precise, and safe drones that perform in the most demanding environments—urban centers, extreme temperatures, and high winds. The result?
Sky Stories that inspire, captivate, and transform the sky into a canvas of imagination.

Headquartered in the U.S. with teams across Europe and the UAE, Nova Sky Stories works with the world’s leading brands, venues, and events.
Follow us: @Nova Sky Stories

About this role:

Behind every incredible Sky Story is a team of creative minds, and behind every great team is a workplace that keeps everything running smoothly!

We're looking for a proactive, organized, and resourceful Office Manager to help make our Utrecht studio a place where creativity thrives. From keeping the office running seamlessly and coordinating vendors to supporting technology setup, welcoming visitors, and bringing team activities to life, you'll be the go-to person who makes the everyday magic happen behind the scenes.

As part of our global People & Places team, you'll work closely with our Utrecht studio and international colleagues to create a welcoming, organized, and inspiring workplace. This is a hands‑on, varied role where no two days are quite the same. If you love bringing order to a little chaos, anticipating what people need, and finding ways to make everyone's day a little easier, we'd love to meet you!

As an Office Manager, you’ll be responsible for:

• Own daily office and facilities operations , ensuring the Utrecht studio is safe, organized, well-stocked, and welcoming, including oversight of meeting rooms, shared spaces, storage, and general workplace needs.
• Manage vendors, suppliers, and building relationships , coordinating cleaning, maintenance, security, repairs, office services, purchasing, and workplace improvements while monitoring costs and service quality.
• Coordinate workplace safety and facilities requirements , including fire safety, first aid resources, emergency procedures, ergonomic workstations, inspections, and applicable local regulations in partnership with the appropriate internal teams and external specialists.
• Support office technology and equipment logistics by coordinating with IT on laptops, monitors, workstations, system access, equipment inventory, and basic troubleshooting, including practical setup and equipment returns for employees.
• Manage office administration and logistics , including mail, deliveries, meeting room coordination, office records, supplier documentation, contracts, and workplace procedures.
• Create a positive studio experience by welcoming visiting colleagues and clients, coordinating team lunches, celebrations, social gatherings, and other activities that bring the team together.
• Provide logistical support for studio activities and projects , including travel arrangements, accommodations, meeting coordination, catering, materials, scheduling, and general administrative follow‑up.
• Support basic finance and payroll administration , including organizing invoices and receipts, tracking office expenses, maintaining accurate records, and coordinating routine payroll‑related information with the appropriate Finance and People team members.

You’ll need to have:

• 2+ years of experience in office management, facilities coordination, workplace operations, or a similar administrative role.
• Strong organizational and time‑management skills with the ability to independently…