Junior Facilities Manager

Job Title Junior Facilities Manager

Job Description Summary

Job Description ESSENTIAL FUNCTIONS AND RESPONSIBILITIES Ensure the day-to-day operations of the facility(s) or campus, including janitorial, life-safety, engineering, site services, and general maintenance are implemented and carried out in a manner consistent with C&W policies and client directives. Ensure all contracts are reviewed on a regular basis and are bid out as required and confirm invoices match contract pricing

Supervise all maintenance programs relating to the interior and exterior conditions and appearance of the properties

Under the direction of the Facility Manager, respond promptly to requests for building maintenance, repairs, cleaning needs, etc. from building occupants and for the implementation of ongoing contract programs to address and resolve needs and problems

Compile information necessary to ensure all site-specific documentation and reports are completed accurately and on time, including (and as applicable):
Property Information Book, Site Operating Manual, Emergency Procedures Manual, IIPP Manual, Local Code Compliance Log, ADA Compliance Log, OSHA Log, Safety Meeting Log, Elevator Logs, Janitorial Log, Purchase Order Log, Vendor Certificates of Insurance, As-built Drawings, IIPP Manual, Paid Invoices File, General Files, Contract Files, Annual Property Conditions and Year- end Performance Report and other reports and documentation as required

Prepares budgets, financial reports (monthly and quarterly), contracts, expenditures and purchase orders related to the facility(s) or complex as directed

Assist in providing information and reports necessary for the development of capital budgets for the facility. This includes contributions towards a five-year plan of maintenance, facility improvement, and cost reduction initiatives

Collect, analyze and prepare reports of such statistical data as may be required to provide accurate and current assessment of facility management objectives

Expected to be thoroughly familiar with the management contract, vendor agreements, and other building/facility contracts and all requirements contained therein

Monitor and ensure that tenants and vendors comply with insurance requirements and coordinate all claims as required

Proactively inspect the facility, systems, rooms, common areas, etc. and report back any findings or issues to the Facility Manager KEY COMPETENCIES
1. Communication Proficiency (oral and written)2. Technical Proficiency
3. Problem Solving/Analysis
4. Leadership
5. Teamwork Orientation
6. Relationship Management
7. Financial ManagementIMPORTANT EDUCATION Associate’s degree in facilities management, building, business or other related field required

Bachelor’s degree preferred IMPORTANT EXPERIENCE Relevant experience, preferably in commercial or industrial real estate with facility management experience required

Experience in maintenance, construction, engineering and all facets of property operation and building management preferredCMMS/Work Order Management experience is preferred ADDITIONAL ELIGIBILITY QUALIFICATIONS Certified Facility Manager (CFM), International Facilities Management Association (IFMA), Building Owners and Managers Association (BOMA) industry certifications recommended; other Engineering, Business or technical training or certifications a plus Ability to read and understand construction specifications and blueprints

Proficient in understanding management agreements and contract language

Skilled in Building Management Systems maintenance and monitoring

Excellent computer and systems knowledge;
Strong literacy in Microsoft Office Suite (MS Word, Excel, PowerPoint)
Strong discipline of financial management including financial tracking, budgeting and forecasting

Knowledge of Financial Systems (Yardi a plus)
WORK ENVIRONMENT This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. May be required to travel outside between properties in varying weather conditions.

PHYSICAL DEMANDS The physical demands described here are representative of those that…