Operations Coordinator

Location: Ickenham

We’re looking for an Operations Coordinator who thrives on structure, communication, and keeping everything running like clockwork. If you enjoy being the hub of activity, solving problems before they appear, and supporting engineering teams to deliver exceptional work, this Operations Coordinator position might be exactly what you’ve been looking for.

What you’ll be doing as an Operations Coordinator:

* Setting up new projects, maintaining accurate client records, and scheduling engineers, subcontractors, fleet, and logistics.

* Being the go-to person for contract enquiries, updates, quotations, reports, invoices, and project handovers.

* Managing maintenance schedules, chasing approvals, coordinating resources, and supporting engineering teams across disciplines.

* Maintaining contract compliance, documentation, certificates, RAMS, training records, and client portals.

* Reporting on performance, monitoring contract status, and continuously improving operational processes and systems

You’ll be great in this Operations Coordinator role if you have:

* 2+ years’ experience in contract coordination, contract administration, project coordination, scheduling or similar.

* Strong communication skills with clients, engineers, suppliers, and internal teams.

* Excellent organisation, attention to detail, and the ability to manage multiple priorities at once.

* Confidence using Microsoft Office plus experience with CRM, job management, or project systems.

* A proactive approach to problem-solving and process improvement.

* Knowledge of M&E, maintenance, engineering or facilities management (or a willingness to learn fast).

As our Operations Coordinator, you’ll be the link between clients, engineers, suppliers, and the wider operations team. You’ll ensure every project is accurately set up, scheduled correctly, and delivered on time. From managing enquiries and issuing quotations to planning resources, logistics, and maintaining compliance, the Operations Coordinator is central to every job from start to finish.

This role suits someone who is organised, calm under pressure, confident working with systems and data, and comfortable building relationships across multiple teams. In short, an Operations Coordinator who takes ownership, communicates clearly, and keeps projects running smoothly.

If you’re an organised, proactive, detail-focused Operations Coordinator ready to take the lead on smooth delivery, client communication, and operational efficiency, we’d love to hear from you.

Apply today and bring your coordination skills to where they really matter.

Monday to Friday, 8:00–17:00 | 42.5 hours per week