Maintenance Coordinator

My client is a growing property maintenance and facilities support company looking for organised and proactive Coordinators to join their team.
This is a fast-paced and varied role where you’ll work closely with engineers, managers, and property professionals to ensure maintenance works are delivered efficiently and clients receive clear, timely communication.

Key Responsibilities
 
Schedule and coordinate engineers for reactive maintenance, servicing, and planned preventative maintenance (PPM)
Act as a central point of communication between engineers, clients, and internal teams
Monitor and manage open jobs to ensure timely completion
Review engineer reports and issue completion updates to clients
Arrange return visits where follow-up work is required
Raise and track quotations (based on supervisor specifications)
Order materials and coordinate ongoing works
Maintain accurate job records and documentation
Support compliance, certification, and record-keeping processes
Handle client enquiries and provide clear progress updates
Assist with urgent and reactive operational demands  About You
We’re looking for someone who is highly organised, reliable, and confident managing multiple priorities.
You will ideally have:
 
Experience in a coordination, scheduling, or operations support role
Strong organisational and time management skills
Excellent communication skills and confidence dealing with clients and engineers
Ability to manage multiple tasks and deadlines simultaneously
A proactive, solutions-focused mindset
Good IT skills (including Microsoft Outlook and Excel)

Experience with field service systems (e.g. Big Change) is advantageous