Project Administrator - AP

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Summary:

We are seeking a detail-oriented and experienced Accounts Payable Specialist to join our finance team. The ideal candidate will be responsible for managing the accounts payable process, ensuring accurate and timely processing of vendor invoices and payments. Familiarity with Procore construction management software is highly desirable.

• Invoice Processing:
  • Receive, review, and verify vendor invoices for accuracy, completeness, and approval.
  • Enter invoices into the Procore system and the accounting software for payment processing.
  • Resolve discrepancies with vendors and internal departments to ensure timely and accurate payments.
• Payment Processing:
  • Prepare and process weekly, bi-weekly, or monthly payments to vendors.
  • Reconcile payments with vendor statements and resolve any discrepancies.
  • Ensure compliance with company policies and vendor terms.
• Vendor Management:
  • Maintain accurate vendor records in Procore, including contact information and payment terms.
  • Communicate with vendors regarding payment inquiries and discrepancies.
  • Build and maintain positive relationships with vendors to facilitate smooth payment processes.
• Expense Reporting:
  • Review and process employee expense reports, ensuring adherence to company policies.
  • Reconcile credit card statements and ensure proper coding of expenses.
• Month‑End Closing:
  • Assist with month‑end closing activities, including reconciling accounts payable sub‑ledger to the general ledger.
  • Provide support for financial reporting and analysis as needed.
• Compliance and Documentation:
  • Stay updated on relevant accounting regulations and ensure compliance with company policies.
  • Maintain organized and complete documentation of all accounts payable transactions.

• Proven experience as an Accounts Payable Specialist in the construction industry.
• Familiarity with Procore construction management software.
• Strong understanding of accounting principles and practices.
• Excellent attention to detail and accuracy.
• Effective communication and interpersonal skills.
• Proficient in using accounting software and Microsoft Office suite.
• Ability to meet deadlines and work in a fast‑paced environment.