Proposal Administrator

PAR Western Line Contractors, LLC (dba QUES), a subsidiary of Quanta Services, Inc. (NYSE: PWR), is composed of some of the most highly qualified professionals experienced in all aspects of engineering, designing, asset management, and construction management for the electric utility and other industries. We are a highly mobile and flexible team with the ability to service every area and region within our customers’ area of operation.

With over 700 employees and growing, we have thousands of years of combined electrical utility experience to draw from when committing to provide our clients with a wide range of utility services.

This posting is for our sister company, Nova Group, Inc. Under the direction of the Vice President of Pre‑Construction Services and the company, the Proposal Administrator will manage the proposal activities, including maintaining proposal schedules and deadlines, developing proposal outlines and compliance matrices, and creating and monitoring the progress of each proposal through the submission. The Proposal Administrator participates in the long‑ and short‑range plans for proposal development, including researching future proposal opportunities.

• Review primarily federal project opportunities daily to identify notifications on potential projects from the list of sites (SAM, B2G, Gov Tribe, DOE, and others). Communicate to the estimating team the possible projects of interest that match the niche markets.
• Contribute to the development and review of proposal strategies and themes. Assist with communications, summarizing the bids, sharing requests for proposals (RFPs), amendments, Q&A coordination with the owner, and other updates to the estimating team.
• Carry out writing/editing/rewriting efforts for proposals, as needed, and ensure that proposals maintain high standards of excellence in appearance, responsiveness, and quality of writing. Review the proposal sections to ensure that the requirements are adequately met.
• Carry out and/or coordinate proposal final production activities for submission, whether hard copy or electronic, through various owner program platforms, including active status on PIEE and other owner‑required forecast tracking and submitting software.
• Write and continually update all collateral marketing materials, including project data sheets, project photos, and resumes.
• Update potential project forecast information from various military agencies and industry sources. Conduct annual research and summarization of future project opportunities for the Department of Defense (DoD) and other agencies/organizations when identified, primarily from the published Fiscal Year MILCON budget to identify projects in three key niche markets of Fuel, Marine, and Utilities, or unique (other) contracts.
• Provide writing and editing support to various company‑written materials on an as‑needed basis, as time permits. Update and maintain presentation materials for outreach events. Create and provide creative assistance on PowerPoint presentations for the firm as needed. Gather articles from departments and support the review of the company's quarterly newsletter, when needed. Contribute to award submission materials and monitor award submission requirements and deadlines, ensuring that all award submission requirements are met.
• Review and provide updated material for the company website for newly awarded projects and current progress photos, and new/updated project descriptions on a semi‑regular basis.
• Collaborate with the VP and Chief Estimator on the communication with the owner on potential opportunities and submitting technical clarifications. Responsible for the exchange of obtaining bid documents and sharing the files, including any updated data through addenda, with the estimating team and via BOX access to external partners.

• Bachelor’s level degree in Marketing, Engineering (or Construction), Business Management, English, Communications, or equivalent combinations of training and experience required. Previous experience as a Marketing/Proposal Coordinator is required. Technical writing experience is a plus.
• Excellent…