Administrative Coordinator

Administrative Coordinator page is loaded## Administrative Coordinator locations:
Community Development Administration Building time type:
Full time posted on:
Posted 6 Days Agojob requisition idAt the Town of Vail, we're committed to delivering exceptional public services that help people connect with nature, create lasting memories, and enjoy an outstanding quality of life in our mountain home. Passion, stewardship, and a genuine care for our residents, visitors, and team drive everything we do.
** Job Description**# Community Development Administrative Coordinator Town of Vail | Community Development Department | Vail, Colorado###
* Future Opening - Anticipated

Start Date:

January 2027
** The Town of Vail is recruiting now for this upcoming opportunity, with an anticipated start date in January 2027. We encourage interested candidates to apply early and be part of our growing Community Development team*!

View Full

Job Description:

The Town of Vail is seeking a highly organized, customer-focused, and detail-oriented professional to join our Community Development Department as an Administrative Coordinator.

This position plays an important role in supporting the daily operations of the department, assisting residents, contractors, and applicants with permit-related questions, and providing essential administrative and financial support to our Planning and Building teams.

We are looking for someone who enjoys helping people, thrives in a collaborative environment, and takes pride in providing exceptional customer service. If you're a proactive problem-solver who can juggle multiple priorities, communicate effectively, and keep things running smoothly, we'd love to hear from you!### What You'll Do
* Serve as a primary point of contact for residents, contractors, developers, and other customers, responding to inquiries in person, by phone, email, and chat.
* Assist customers with basic permitting questions, application navigation, scheduling, and accessing departmental resources.
* Prepare customer invoices, assist with payment processing and accounts receivable, and maintain accurate financial records.
* Support administrative functions within Open Gov, including updating records, assisting with fee audits, and maintaining permit-related information.
* Coordinate departmental meetings, calendars, scheduling, and internal communications.
* Maintain organized and accurate departmental records, files, customer resources, and administrative materials.
* Assist with routine updates to departmental website content and customer-facing informational materials.
* Collaborate with Planning, Building, and other Town departments to coordinate services and address routine administrative needs.
* Manage multiple customer inquiries and competing priorities while ensuring timely, accurate, and professional responses.
* Identify opportunities to streamline administrative processes, improve customer service, and support departmental efficiency.
* Handle sensitive and confidential information with professionalism and discretion.### What We're Looking For The ideal candidate is a dependable, service-oriented professional who enjoys working with people, has strong organizational skills, and can confidently manage a variety of administrative responsibilities.

Minimum Qualifications:

* High school diploma or equivalent.
* Strong customer service, communication, and organizational skills.
* Ability to use common office software and digital systems, maintain accurate records, and manage competing priorities.
* Ability to exercise sound judgment, maintain confidentiality, and work independently while collaborating with a team.

Preferred Qualifications:

* At least two years of experience in customer service, office administration, financial processing, or a related administrative support role.
* Some higher education in business administration, public administration, office administration, community development, or a related field.
* Experience with invoicing, accounts receivable, payment processing, or financial recordkeeping.
* Familiarity with Open Gov or comparable permitting or administrative software. Training will be provided!

An equivalent combination of education, training, and experience that demonstrates the ability to perform the essential functions of the position may be considered.### What Will Make You Successful
* Customer Service Excellence:
You enjoy helping people, communicate with patience and professionalism, and take pride in creating positive customer…