Administrative Assistant - Chemistry & Geosciences

Position: Administrative Assistant I - Chemistry & Geosciences

Administrative Assistant I – Chemistry & Geosciences

Job Title:

Administrative Assistant I – Chemistry & Geosciences

Location:

Valdosta State University

Regular/Temporary:
Regular

Full/Part Time:
Full-Time

Job

Job Summary

Provide administrative and clerical support to a department or unit.

Responsibilities

• Administrative support and clerical duties – 40%: data gathering, data management, correspondence, filing, calendar management, event scheduling, mail distribution, answering phones, organizing mail, purchasing supplies.
• Advise faculty, staff, and students – 10%: advise of policies or procedures.
• Point of contact – 10%: act as point of contact to other departments, students, faculty, customers, and outside agencies/vendors on behalf of department or unit administrators.
• Budget administration – 20%: perform budget administration, tracking, monitoring and auditing; payroll processing; travel/expense processing; and other similar tasks.
• Manipulate and prepare data – 10%: manipulate and prepare data and other information, databases, or reports using a computer.
• Preparation of reports and documents and coordination of events – 10%: perform administrative duties such as preparation of reports, documents, or coordination of projects or events as assigned.

Required Qualifications

• High school diploma and one (1) year of related work experience.

Salary

$15.11 per hour.

Applicant Requirements

• Professional references with current contact information.
• Documentation of academic credentials.
• Employment history.

Employment Is Contingent Upon

• Successful completion of a background check investigation, including a criminal background check.
• Reference checks.
• Successful completion of a credit check, MVR, pre‑employment drug testing, confirmation of credentials.

Training Requirements

• New employee orientation.
• VSU Annual Compliance Training: USG Ethics Policy, Conflict of Interest/Outside Activities Policy, Drug Free Workplace, Sexual Misconduct and Title IX, FERPA, Motor Vehicle Policy, Workers Compensation (new hires), Georgia Open Records Act (new hires).
• USG Cybersecurity Training (required twice yearly).
• Job‑specific training such as FMLA and Worker’s Compensation, Budget Manager training, Purchasing Training (ePro & PCard), Defensive Driving.

Equal Employment Opportunity

Valdosta State University is an equal opportunity educational institution. It does not discriminate based on age, sex, race, religion, color, national origin, disability, or sexual orientation.

Accommodations

If you are a qualified individual with a disability, you may request a reasonable accommodation. Contact Catherine Wills at croark.

Seniority Level

Entry level

Employment Type

Full-time

Job Function

Administrative

Industry

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