Office Manager

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Founded in 1964, TTL is an engineering design firm focused on delivering integrated infrastructure solutions for public and private clients. From site and corridor selection to due diligence, design, and construction services, TTL is your trusted partner providing single-sourced custom solutions for complex infrastructure development. With more than 500 team members across the Southern United States, TTL provides a wide range of services, including civil engineering;

transportation design and CEI; geotechnical engineering; environmental consulting; construction materials engineering and testing; and surveying, GIS, and mapping.

At TTL, we are driven to serve our clients, driven to serve our communities, and driven to serve our people. TTL not only provides a great work/life balance, but we provide excellent employee benefits such as a robust health & dental plan, vision, 401(k), flexible spending accounts, and generous paid time off (PTO) accrual.

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The Office Manager’s primary responsibility is to facilitate the orderly and business-like operation of the office. The Office Manager will work closely with the local Project Management staff and the corporate accounting department on timekeeping, projects, and billing. She / He will serve as Executive Assistant to the Business Unit Leaders, Client Managers and Regional Leaders in our local office. Additionally, the Office Manager will serve as manager for the receptionist and other administrative employees.

Build your Foundation. Build your Future. Build your Legacy.

Come to TTL.

What You’ll Do

A comprehensive list of all duties and responsibilities is not possible, but the list below provides a good indication:

• Accounting: ensure business units follow scheduled accounting calendar and assist local managers and staff on billing accuracy to ensure invoices sent to clients from corporate office are correct.
• Accounting:
  Assist with all accounting aspects of project from setup to close to ensure accurate time and data is maintained. Manage projections and backlog reporting process.
• Accounting:
  Oversee Accounts Receivable for local office. Run monthly reports, distribute and assign to specific staff members for A/R follow-up and assist with collection of delinquent payments. Work with clients on backup and resolving issues and involve local managers when payment resolution is unsuccessful.
• Human Resources:
  Serve as contact for pre-employment hiring process and new hire orientation.
• Management:
  Supervise administrative staff and delegate tasks to maximize office efficiency.
• Administrative:
  Establish and maintain contract/report and correspondence files; maintain filing systems in line with the records retention program.
• Administrative:
  Assist with the local offices WEX fuel card account; which includes setting up new drivers and issuing cards and maintaining accurate vehicle logs to keep track of local drivers and local trucks.
• Facilities Management:
  Serve as contact for local offices to assist with scheduling service calls for all aspects of building maintenance. Will also serve as backup for maintenance and repair calls for office machinery.

Requirements:

• 5-years of progressive office administration experience
• Skilled in Microsoft Office software, particularly:
  Word, Excel, & Microsoft Power Point
• Professional attitude and appearance
• Communicate clearly and professionally, both orally and in writing
• Display tact and professionalism in all communications
• Must have an “ownership” mentality
• Able to complete complex administrative tasks with minimal supervision
• Able to multi-task and prioritize projects

Job Type: Full-time

This position is subject to a pre-employment drug and motor vehicle record check