Sales Adminstration Coordination

# Sales Adminstration Coordination Legal Address - VALDOSTA, GA 31601## Overview Position Type Full Time Education Level2 Year Degree## Description The Sales Administration Coordinator is responsible for supporting the sales and technical sales department and will be an   integral part of managing the day-to-day activities related to sales, order entry, shipping logistics and customers’   administrative functions. This role will be the link between sales, logistics, and customers.

• Manage the administrative tasks related with the Sales and Technical Sales  
• Maintenance of each customer’s data, pricing, and volumes in our system  
• Receipt and processing of customer demand forecasts  
• Order Processing and maintenance  
• Enter orders in ERP System and Review for accuracy and compliance with each Customer Supply Agreement’s terms   and conditions or with approved Catalog pricing directives.  
• Issue customer purchase order acceptance, corrections, or rejections notifications.  
• Issue advance warnings of each customer’s actual volumes and projections vs. contracted volumes  
• Collaborate with all departments to ensure accurate processing of orders and delivery.  
• Complete invoice subcomponents for PO and Invoice generation  
• Communicate with each KAM and each customer on the status of each order  
• Escalate discrepancies or delays with orders.  
• Maintain Customer’s performance vs. contract   
• Data Mining  
• Coordinate with NPD Department on status of all NPDs and communicate internally and to each customer the status   of NPD process  
• Trend sales and market data including regular analysis and reporting of Nielsen market data.  
• Maintain accurate records of all inbound inquiries for quotes for custom and catalog items  
• Monitor inventory level, to minimize slow-moving and insure cleanout of obsolete materials.  
• Create and update Customer Service Scorecard (quality or service complaints, % of In-full, on-time deliveries, etc.)
• Prepare samples and shipping documents necessary to provide bottle samples to customers.  
• Log and maintain the Customer Complaint database.  
• Maintain and organize the Sales department SharePoint.  
• Provide administrative support to the Sales team, including Key Account Managers  
• Monitor Accounts Receivable and Inventory balances by customer in close coordination with KAMs and with the   Finance Department## Qualifications

Position Requirements  Professional   Background / Education  
• 2 or 4 year degree in a relevant field preferred or equivalent work experience  Required Skills
• Sales support  
• Data mining  
• Excellent organizational skills  
• Proficient in MS Office, especially Word, Excel, PowerPoint and Share Point   
• Excellent organizational skills, detail-oriented and the ability to multi-task with the ability   to prioritize workflow.  
• Good communication skills for internal and external communications.  Minimum Relevant Job   Experience  
• Experience in sales support or administrative role.  
• Experience with ERP systems  Language Skills
• Fluency in English required.  

Physical Requirements
• Must be able to traverse steps without assistance.  
• Essential physical requirements such as climbing, bending, reaching, standing, stooping  or typing.  
• Must be able to sit at a desk and use typical office equipment including computers and   other electronic equipment for up to 8 hours a day.