Department Coordinator

Join to apply for the Department Coordinator role at Westchester Medical Center Health Network
.

The Department Coordinator will support the Chairman/Director with their academic and administrative needs and assist the department with their programming needs. The Department Coordinator will also coordinate the daily activities for the Department.

• Scheduling meetings, coordinating with practice schedules, booking conference rooms, setting up teleconferences, and preparing materials and binders.
• Keeping up with ordering of supplies for the administrative office and fellows.
• Coordinating the daily activities for the Department.
• Recruitment efforts including interview arrangement, credentialing, and onboarding.
• Overseeing and maintaining inventory levels in procedural and clinic spaces.
• Collaborating with referring physicians to maximize electronic healthcare records for efficiency and billing.
• Interacting with patients and addressing complaints or testimonies for marketing.
• Preparing daily census updates.
• Keeping attending and fellow state licenses (e.g., DEA) up to date.
• Saving and organizing CME credits on the shared drive.
• Ordering office supplies through Staples.
• Purchasing pantry items with petty cash/departmental funds.
• Assisting the department of physicians.
• Keeping all calendars, passwords, and memberships up to date.
• Scheduling and coordinating all meetings.
• Providing A/V support for virtual meetings.
• Managing WMC travel expenses and catering requests.
• Processing reimbursements for licenses, conferences, and memberships; submitting the Travel and Expense Reimbursement Form to the manager.
• Working on coverage schedules (inpatient, consult, outpatient) with physicians.
• Scheduling monthly department meetings and preparing minutes.
• Maintaining metric reports as defined by attendings and administration.

• 1-2 years of experience in administration (required).
• High school diploma or equivalent (required).
• Associates degree from an accredited institution (preferred).
• Good communication and computer skills.

Entry level

Full-time

Administrative

Hospitals and Health Care