Administrative Assistant ; NY HELPS

Administrative Assistant 1 (NY HELPS)

Office of Children and Family Services, New York State

Pay range: $47,695.00/yr - $58,447.00/yr (actual pay based on skills and experience)

• Provide support to the regional office administration and staff.
• Portray a positive image for the Office when called upon to gather information, attend meetings, assist other offices and CWCS staff.
• Screen incoming mail, calls, and emails; respond appropriately and in a timely manner. Maintain electronic calendars and files.
• Complete forms and letters as needed during hiring or leaving process of staff.
• Attend to routine office matters.
• Coordinate projects, due dates, and calendars with other CWCS and leadership staff.
• Write routine correspondence/emails.
• Edit and proofread assignments from other staff as needed.
• Coordinate travel and lodging paperwork and arrangements for staff.
• Provide consultation with SFS and other systems.
• Coordinate schedules and collect and submit weekly itinerary of staff.
• Coordinate and compile projects as needed for supervisors’ review. Assist with large meetings – set‑up, registration, materials, etc.
• Order office supplies through CO Supply and the SFS purchasing system.
• Assist other Division and agency secretaries with phone coverage and large projects as needed.
• Assist with Forms coordinator that pertain to this office.
• Complete clerical functions and ongoing work for CWCS Staffing Resources.

• Transfer:
  One year of permanent competitive or 55b/c service in this title or in a title eligible for 70.1 transfer.
• Open to the Public:
  This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). The minimum qualifications through NY HELPS are:
• Administrative Assistant 1:
  Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.
• Certification (e.g., IAAP Certified Administrative Professional) or an associate’s degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.
• This position may be designated 55 b/c and is subject to verification of applicant eligibility.

• For the duration of the NY HELPS Program, this title may be filled via a non‑competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.
• At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non‑competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

• All prospective employees will be investigated through a Criminal Background Check (CBC), which includes State and federal Criminal History Record Checks. All convictions must be reported; conviction of a felony or misdemeanor, or any falsified or omitted information on the prospective appointee’s employment application, may bar appointment or result in removal after appointment. Each case will be determined on its own merits, consistent with the applicable provisions of State and federal laws, rules, and regulations.
  
  Prospective employees will be fingerprinted in order to obtain a record of their criminal history information, and may be required to pay any necessary fees.
• All prospective employees will be screened against the Statewide Central Register of Child Abuse and Maltreatment (SCR). Prospective employees will be required to pay any necessary fees.
• For Division of Juvenile Justice and Opportunities for Youth (DJJOY) prospective appointees will be checked against the Staff Exclusion List (SEL) maintained by the Justice Center for the Protection of People with…