Vice President, Network Payroll Services

Vice President, Network Payroll Services

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Job Summary:

The Vice President, Network Payroll Services will work under the direction of Vice President of Financial Operations to manage multi‑location payrolls and consolidation efforts to position WMCHealth to operate under a centralized payroll function out of the Valhalla campus. This position requires understanding plan documents, administrative rules governing payroll programs, and payroll operations regulations and financial systems (e.g., Workday). The Vice President manages and directs the activities related to all aspects of payroll operations, including ensuring employees are paid timely and accurately and ensuring that all payments, payroll tax reporting, and benefit reimbursements are made in accordance with state and federal laws and regulations as well as WMCHealth procedures and policies.

Responsibilities

• Maintain and configure the time and payroll modules of the HRIS (ADP) and support Workday conversions, including UAT activities related to upgrades, patches, and testing.

• Identify payroll and time module improvement opportunities and evaluate system integrations, including downstream ADP solutions.

• Manage a team of Payroll Specialists and Kronos Team; ensure team is current with all rules, regulations, and payroll processing systems.

• Initiate changes in work assignments to ensure all processing deadlines are met.

• Process payroll for all WMCHealth; review and approve manual payroll checks weekly, ensuring appropriate authorization and supporting documentation.

• Oversee accurate withholding of deductions and submission of all payroll reports, including payroll tax, garnishments, child support, IRS levies, and benefit reimbursements.

• Provide strategic and operational leadership to develop and improve payroll processes and internal controls, assessing and mitigating risk to an acceptable tolerance.

• Direct monitoring and reporting of non‑compliance monthly.

• Provide supervision, instruction, development, and training to staff and evaluate performance.

• Offer advice, interpretation, and guidance on payroll state and federal laws and regulations to administration and employees.

• Review and maintain payroll policies and procedures in accordance with state and federal requirements.

• Develop, implement, and maintain departmental procedures that align with state and federal regulations and best practices.

• Ensure payroll accounting entries are generated and reconciled with outstanding items in a timely manner.

• Oversee non‑resident alien compliance documentation and resolve related tax issues.

• Participate in internal and external audits.

• Collaborate with Human Resources, Controller, CFO of each hospital, and Internal Audit to ensure compliance with federal, state, and local laws and institutional policies.

Qualifications

• Minimum five (5) years of experience in a leadership role within a payroll department.

• Experience with ADP, Kronos, and Workday payroll systems.

• Bachelor’s degree in Accounting, Finance, or a related field.

• Extensive knowledge of current payroll practices, compliance requirements, and payroll tax reporting.

• Ability to administer and maintain a sophisticated automated payroll system and serve as payroll SME.

• Proficiency in maintaining the integrity of confidential payroll information.

• Strong verbal and written communication skills.

• Ability to multi‑task and work cooperatively with others.

• Proficient PC skills, including Microsoft Office Suite.

Seniority level

• Executive

Employment type

• Full‑time

Job function

• Information Technology

Industries

• Hospitals and Health Care

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