Registrar, Education ​/ Teaching, Education Administration

Overview

Touro University California (TUC) is a private, professional, and graduate‑degree awarding institution located in the greater San Francisco Bay Area city of Vallejo, California. Established in 1997, TUC offers its 1,500 students an innovative education in several disciplines including osteopathic medicine, pharmacy, physician assistant studies, nursing, public health, and education. Nestled on 44 acres of the former Mare Island Naval Military Base and a proud member of the Touro College and University System (TCUS), TUC is passionate about pursuing its mission of educating caring professionals to serve, lead, and teach within a foundation of social justice.

The University’s new Registrar reports to the Associate Dean of Enrollment Management and serves as a key leader within the Division of Student Affairs, TCUS, and the wider university community. The Registrar is the academic records officer and leads a customer‑focused, dynamic, and detail‑oriented staff responsible for all aspects of the university’s student academic record‑keeping systems. The successful candidate must be accurate, results‑oriented, and highly organized with a high attention to detail.

Responsibilities include working directly with TUC academic deans and program managers, overseeing multiple projects, and completing complex administrative tasks in a dynamic environment.

Key duties include course registration, academic record maintenance, development and enforcement of academic and graduation policies, communication with students about academic records and registration activities, and certifying student enrollment and degree completion.

• Oversees record maintenance functions for all Office of Registrar files, including imaged and achieved files.
• Administers and implements university rules, regulations, policies, and procedures for the Office of the Registrar and its academic record keeping and processing.
• Ensures university regulatory compliance with the Federal Education Rights and Privacy Act (FERPA).
• Serves as primary coordinator for development of university academic calendars.
• Manages student registration.
• Certifies student enrollment.
• Completes the graduation audit and final conferring of student degrees.
• Oversees the maintenance and updates of academic records for all students and alumni.
• Certifies student eligibility for local, state, and national examinations.
• Responds to legal and other inquiries regarding academic records.
• Ensures responsiveness of the Office of the Registrar functions to the overall needs of the university, students, faculty and administrators.
• Serves as a leader within both the Division of Student Affairs and as a member of the TCUS system Registrar team.
• Participates collegially and cooperatively with colleagues within TUC, Touro University Nevada (TUN), and TCUS.
• Oversees implementation of TCUS Registrar system enhancements and projects at TUC (e.g., digital scanning, testing of billing, cross‑office coding, etc.).
• Oversees university Veterans Affairs operations and serves as the university’s certifying officer for VA educational benefits.
• Supports campus VA certification and maintains compliance.
• Works directly with the Academic Deans and program chairs in support of their program schedules, course offerings, degree requirements, and academic calendar.
• Creates and compiles reports for a variety of university departments (e.g., Institutional Research) as well as for many outside agencies including federal, state, and regional accreditation organizations, Department of Education reviews, licensing audits, and TCUS system‑wide student records audits by outside agencies.
• Maintains and updates all Office of the Registrar information available to students on the TUC website.
• Upholds policies and procedures in the university catalog and program handbooks.

• Participates in Student Affairs major events such as, but not limited to, new student orientation, white coat ceremony, commencement, etc.
• Participates in university committee work.
• Travels to Touro system campuses for training and system‑wide collaborations.

Supervise, train, and evaluate the…