General Affairs Manager

General Affairs Manager

The General Affairs Manager is responsible for supporting the company's administrative, legal, insurance, safety, property, and general corporate compliance functions. This position works across multiple departments and company locations to ensure business risks, regulatory requirements, insurance matters, legal documentation, facilities, company property, and administrative needs are appropriately managed.

The General Affairs Manager serves as a central point of coordination between company leadership, Human Resources, Operations, Accounting, Safety, insurance providers, legal counsel, property management, vendors, and other external business partners.

This position requires strong organization, confidentiality, attention to detail, problem-solving skills, and the ability to manage multiple projects and compliance requirements simultaneously.

Insurance & Risk Management

• Coordinate and maintain company insurance policies, including general liability, property, automobiles, workers' compensation, and other applicable business coverage.
• Maintain current certificates of insurance (COIs) and coordinate requests from customers, vendors, landlords, and other business partners.
• Assist with insurance renewals by gathering company information, loss history, property information, vehicle information, employee data, and other requested documentation.
• Coordinate insurance claims and maintain documentation related to accidents, property damage, vehicle incidents, and other insurance events.
• Communicate with insurance brokers, carriers, adjusters, and internal departments regarding claims and coverage matters.
• Assist management with identifying operational and administrative risks and implementing appropriate controls.

Legal & Corporate Administration

• Serve as an administrative liaison between the company and outside legal counsel.
• Coordinate legal documentation, notices, claims, subpoenas, requests for information, and other legal correspondence.
• Maintain organized and confidential legal and corporate records.
• Assist with collecting documents and information requested by attorneys, insurance representatives, government agencies, or company leadership.
• Track legal matters, deadlines, responses, and required follow-up.
• Support the review and administration of contracts, leases, service agreements, and other corporate documents.
• Maintain records of business licenses, registrations, permits, and other required corporate documentation.

OSHA, Safety & Regulatory Support

• Support company compliance with applicable OSHA and workplace safety requirements.
• Coordinate OSHA recordkeeping documentation, including OSHA 300, 300A, and 301 records, as applicable.
• Assist with workplace accident and incident documentation, investigations, corrective actions, and follow-up.
• Coordinate responses and documentation related to OSHA inspections, inquiries, citations, or corrective actions.
• Partner with Human Resources and Operations to identify workplace hazards and support corrective and preventive actions.
• Assist with maintaining safety policies, procedures, inspection records, training documentation, and compliance records.
• Support emergency preparedness and company response procedures.

Property, Facilities & Company Assets

• Coordinate administrative oversight of company-owned and leased properties.
• Maintain records for leases, property agreements, utilities, inspections, repairs, maintenance, and facility-related services.
• Coordinate with landlords, property managers, contractors, and vendors regarding facility needs.
• Assist with facility repairs, preventative maintenance, security systems, access control, utilities, and other property-related matters.
• Maintain records of company…