Grant Accountant

JOB DESCRIPTION:

Maintain all financial activity related to federal, local, and private grants/awards applied for and received by the Valparaiso and South Bend-Elkhart Campuses. This position reports directly to the Grant Accounting Manager for the Valparaiso and South Bend-Elkhart Campuses. The position’s home campus will be in Valparaiso, Indiana Valparaiso, with minimal travel among the various campus locations (less than 10%).

Location:

Valparaiso Salary Range: $47,000 - $50,000

• Assist with the development of grant budgets for assigned campuses and the Resource Development Office / Ivy Tech Foundation under the direction of the Grant Accounting Manager.
• Assist with the review of grant proposals for completeness and accuracy.
• Prepare pre-award grant forms following college policy.
• Track grant submissions and follow up on award status.
• Assist with budgets following Indirect (F&A) Cost identification, assignment, and rate as determined by the Systems Office, as well as helping Project Directors understand why these rates are necessary.
• Identify if the grant is funded by a Private, State, Federal, or Federal pass-through sponsor and if the recipient should be the College or Foundation based on current policy.
• Routinely assist with the preparation of grant and gift forms.
• Ensure completeness of internal files, including preparation of a summary document/abstract for each grant award and gift fund (shared drive and Asana).
• Assist with managing calendar of key report dates and deadlines related to grants.
• Review grant award checklists with Project Directors / Principal Investigators (PI) and Co-PIs.
• Assist the Grant Accounting Manager with the review of programmatic and final reports.
• Closely monitor grant award and gift fund balances, including preparation and processing of any accounting adjustments needed.
• Assist with the preparation and/or distribution of monthly budget reports on grant activity.
• Work with Fixed Asset contact at each campus to ensure grant equipment purchases are appropriately identified, inventoried, and disposed of following both College policy and Sponsor requirements.
• Assist with grant closeout activities and processing, including preparation and processing of any accounting adjustments needed.
• Follow College record retention policies.
• Participate in ongoing training related to grant and financial policies, procedures, and systems/software.
• Review payroll costing allocations for employees funded by grants or gifts, either in part or in whole, processing corrections as needed.
• Assist with gathering audit documentation for both internal and external auditors.
• Work with project directors to ensure they are compliant with federal regulations on grant compliance and data collection as mentioned in the grant award contract.

• Associate degree in accounting required.
• Bachelor’s degree in accounting or finance or related field preferred.
• 1-3 years previous accounting experience required.
• Ability and willingness to travel within the service area (South Bend, Elkhart County, Valparaiso, Michigan City) as well as Indianapolis for statewide meetings and/or training events.
• Previous experience with grant budget development, grant accounting and grant reporting preferred.
• Above average computer skills.
• Comfort using tools for virtual meetings (Teams, Zoom).
• Knowledge of Microsoft Office required.
• Experience with Workday preferred.
• Strong written and verbal communication and interpersonal skills.
• Strong organizational skills and detail-oriented.
• Must demonstrate an ability to promote an inclusive environment that reflects the broad diversity and backgrounds represented by our students and employees in which every employee feels respected and valued.

• Health &…