Accounts Payable & Payroll Administrator

Accounts Payable & Payroll Administrator Type of

Contract:

Permanent Salary: 60,000 CAD per annum depending on experience

We are seeking a highly organized and experienced Accounts Payable & Payroll Administrator to join our team. In this role, you will be responsible for managing and processing the Canadian payroll and payroll related accounting and reporting and administering the group benefits plan. You will play a key role in ensuring the accuracy, efficiency, and timeliness of payroll processes, while maintaining a high level of service and handling any payroll-related issues with professionalism.

You will collaborate with both Finance and HR to maintain flawless employee data and keep payroll running with precision. If you’re a payroll professional who thrives on tackling payroll issues head-on, and take pride in providing outstanding support, we want to hear from you!

• Process bi-monthly payroll for approximately 120 Canadian employees (with seasonal growth increasing up to double these numbers) using Rippling platform
• Maintain accurate and up-to-date payroll records for all employees, ensuring deductions, benefits and tax filings are correct
• Proactively identify and resolve payroll discrepancies, investigation issues and providing timely resolutions
• Respond promptly to employee inquiries regarding payroll, benefits or taxes matters
• Assist with payroll reporting, ROE, T4, tax filings, and year-end documentation and reporting
• Calculate and process payments to Workplace Safe and Insurance board (WSIB), Employer Health tax – EHT, and RRSP contributions
• Conduct regular audits to ensure compliance and accuracy
• Prepare and distribute payroll reports as needed for management review
• Continuously evaluate and improve payroll processes to enhance accuracy and efficiency
• Communicate regularly with Rippling or our benefits provider to resolve any changes required
• Stay up-to-date on Canadian payroll legislation and best practices
• Support month-end and year end closing process

• Administer employee benefits programs, including health, dental and retirement plans, ensuring compliance with all payroll-related tax filings, company policies, and all regulations
• Account reconciliation to ensure all benefit-related accounts are accurate and up-to-date

• Ensure accurate processing of all AP transactions (invoices, employee expense reports, credit card statements, etc.)
• Oversee and, where necessary, process vendor and employee payments in accordance with established deadlines
• Verify employee expenses reports in accordance with the organization’s policies
• Maintain organized vendor and employee AP files
• Respond to AP enquires from external and internal stakeholders
• Review the AP subledger on a regular basis and make adjustments as necessary
• Assist in the preparation for the annual audit
• Assist overall month end process
• Complete journal entries, as required
• Analysis/reconciliation of accounts as required
• Filing and other duties as needed.

• You are analytical and detail oriented with a high degree of commitment to accuracy and consistency
• You are a proactive problem solver who considers the bigger picture impact of actions and use critical thinking to anticipate and evaluate related problems and/or actions in daily tasks
• You hold highly developed interpersonal and communication skills, bridging and building positive relationships across departments
• You uphold your responsibility to protect and maintain the confidentiality and security of sensitive information; demonstrate good judgment and have excellent follow through

• Proven experience processing full-cycle payroll and administering benefits within Canada
• Strong knowledge of payroll regulations, taxes, and benefits in Canada
• Experience with payroll systems is required

• Familiarity working within Rippling
• Payroll Compliance Professional (PCP) designation
• Experience with Sage Intacct

This job description is provided as a guide to the role. It is not intended to be an exhaustive description of duties and responsibilities and may be subject to periodic…