Accounting Coordinator

From coast to coast to coast, the Architectural Institute of British Columbia ("AIBC") is grateful to live, learn and work on the traditional and ancestral territories of the Indigenous Peoples who have been and continue to be the stewards of the land. The AIBC head office is located on ʷməθkwy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) nations lands, in Coast Salish Territory.

The AIBC is seeking an Accounting Coordinator to join our hardworking and motivated Finance department. Reporting to Manager Finance, this permanent, full-time position will appeal to finance administrators with an interest in professional regulation and an appreciation for working in the public interest.

The AIBC is a professional regulator with the mandate to regulate the profession of architecture in British Columbia in the interest of the public. The AIBC was established in 1920 by provincial statute, and since 2023, has governed the profession under the authority of Professional Governance Act. The AIBC provides flexible working arrangements and has adopted a hybrid working environment where most staff split their time between the AIBC offices and working remotely.

Working closely with the Manager Finance, this position will be supporting the organization’s financial operations, with a primary focus on Accounts Payable (A/P) and supporting the Receivable (A/R) cycle, and general accounting. This role also provides support in maintaining relevant administrative files and documentation, and maintaining strong relationships with Registrants, customers, and other AIBC departments. The core responsibilities include:

• Supporting the A/R cycle by monitoring Registrant and customer accounts, preparing and distributing invoices or statements, tracking outstanding balances, and coordinating collection efforts with Registrants
• Assisting with A/R account reconciliations, payment application, and responding to inquiries regarding billing, payments, and account balances
• Coordinating the full A/P process, including receiving and reviewing vendor invoices, obtaining appropriate approvals, verifying supporting documentation, matching invoices to purchase orders and receiving reports, verifying coding and posting transactions in the accounting system
• Preparing and processing electronic and online A/P payments, ensuring accuracy, timeliness, and compliance with internal controls and organizational policies
• Reconciling and coding corporate credit card statements, reviewing receipts for completeness and policy compliance, and resolving discrepancies with cardholders
• Reviewing, processing, and auditing employee expense reports to ensure appropriate documentation, coding, and adherence to expense policies
• Maintaining accurate financial records and documentation for A/P and A/R transactions to support audits and reporting requirements
• Coordinating the administrative duties for the Board Finance and Audit Advisory Group including scheduling meetings, preparing and distributing agendas and materials, taking minutes, and arranging catering with front desk staff
• Assisting AIBC staff, Registrants, volunteers, and the public with general enquiries and requests relating to the Finance department processes and services
• Providing general accounting and administrative support to other departments as required

We are looking for a motivated candidate with a solid foundation in accounting principles who is detail-oriented and takes pride in maintaining accurate records, meeting deadlines, and supporting a team with reliable financial information. Your qualifications and experience include:

• A recognized college diploma or university degree in finance, accounting, business administration or an equivalent combination of education and experience;
• 2+ years of related administrative and accounting experience in a professional office environment;
• Experience working with accounting software (Sage 300 experience is an asset);
• Advanced proficiency in Microsoft Excel;
• Developed knowledge of the full accounting cycle and General Ledger (GL) systems;
• Strong solutions-focus, and proactive approach to problem solving;
• Strong…