Accounts Payable Specialist

Role Summary

We are seeking a highly organized and detail-oriented Accounts Payable (AP) Specialist to support our fast growth. This role will be responsible for end-to-end AP processing, vendor management, expense review, payment support, and maintaining accurate financial records while working closely with the Canadian accounting team.

• Process vendor invoices accurately and in a timely manner
• Review invoices for proper coding, approvals, and supporting documentation
• Perform invoice matching and resolve discrepancies with internal teams and vendors
• Maintain AP aging schedules and support timely vendor payments
• Assist with weekly and monthly payment runs
• Process and review employee expense reimbursements

• Serve as primary contact for vendor payment inquiries
• Maintain vendor master records and onboarding documentation
• Review expense reports submitted through expense management platforms
• Ensure compliance with company expense and procurement policies

• Assist with month-end AP close activities and reconciliations
• Support accrual preparation and audit documentation requests
• Maintain organized and audit‑ready records
• Assist with process documentation and internal controls

• Work extensively within accounting, procurement, and expense management systems
• Support finance system implementation and optimization initiatives
• Identify opportunities for AP workflow automation and process improvements
• Collaborate cross‑functionally with procurement, operations, and finance teams

• Bachelor’s degree in Accounting, Finance, Commerce, or related field
• 3+ years of Accounts Payable or accounting operations experience
• Strong understanding of AP processes and accounting fundamentals
• Excellent attention to detail and organizational skills
• Robust written and verbal English communication skills

• Super user experience with Quick Books Online (QBO), Microsoft Dynamics 365, Expensify, and Procurify
• Experience supporting finance system implementation or ERP migration projects
• Experience supporting Canadian or North American finance operations
• Experience in startup or high‑growth environments preferred

• Strong systems aptitude and process mindset
• High level of accuracy and accountability
• Ability to prioritize and manage multiple deadlines
• Problem‑solving and continuous improvement mindset
• Professionalism and confidentiality

Location:

Hybrid, GTA

Compensation: CAD 60,000 to 65,000