Accounts Payable Specialist

Position
Accounts Payable Specialist
Location
Hybrid– Vancouver, BC
Status
Full Time
Closing Date
May 27, 2026
SALARY
Range $55,000 - $65,000
POSITION SUMMARY
Joinour team as an Accounts Payable Specialist, where you’ll play a key role inkeeping our financial operations running smoothly and accurately. Reporting tothe Accounting Manager, you will be responsible for the timely processing ofvendor invoices, employee reimbursements, and other payables while ensuring compliance with company policies, internal controls, and regulatory requirements.
Thisrole is ideal for someone who is detail-oriented, organized, and committed to delivering exceptional service to both internal teams and external vendors.

You’ll also support month-end activities, maintain vendor records, and contribute to a collaborative and efficient accounting environment.
RESPONSIBILITIES
Receive and enter vendor invoices and credit notes into the ERP witha high degree of accuracy and within agreed service levels.
Perform 2-way matching (purchase order to invoice) and resolve discrepancies by coordinating with Procurement, Receiving and requestors.
Validate invoice approvals, account coding, and supporting documentation in accordance with delegation of authority and internal control requirements.
Prepare payment runs (EFT, wire) and supporting schedules; ensurepayments are accurate, properly authorized and released on time.
Respond to vendor inquiries, research invoice/payment status, and resolve issues professionally while maintaining positive supplierrelationships.
Set up and maintain vendor master data (including banking and taxinformation) and ensure required documentation is collected, reviewed, and retained.
Process employee expense reimbursements and other non-PO payables inline with policy.
Reconcile AP subledger to the general ledger; investigate and resolve variances.
Support month-end close activities, including accruals, cut-off, APaging, and preparation of account reconciliations.
Assist with sales/use tax, GST/HST/PST (as applicable), and otherpayable-related compliance requirements, including documentation foraudits.
Maintain organized electronic records to support auditability and retention requirements.
Identify opportunities to improve AP processes, reduce cycle times,and strengthen controls; assist with testing and implementing process orsystem changes.
Provide backup coverage for other finance duties as required (e.g.,mailroom invoice intake, payment distribution, vendor statements).
Support in preparing purchase orders as needed.
Various other activities as needed.
Skills &Experience
Post-secondary education in Accounting, Finance, Business Administration, or a combination of related education and experience.
3+ years of accounts payable or related accounting experience.
Proficiency with ERP/accounting systems and Microsoft Excel, withthe ability to quickly learn new systems and processes.
Working knowledge of accounts payable best practices, invoice-to-payprocesses, internal controls, reconciliations, AP aging analysis, andmonth-end close support.
Basic understanding of Generally Accepted Accounting Principles(GAAP) and indirect taxes such as GST/HST/PST is considered an asset.
Strong organizational, time management, and problem-solving skills with exceptional attention to detail and accuracy.
Ability to manage high volumes of data while maintainingconfidentiality and exercising sound judgment.
Strong written and verbal communication skills with acustomer-service mindset and the ability to build positive relationships with internal and external stakeholders.
Ability to work independently, collaborate effectively within ateam, adapt to process and technology changes, and contribute to arespectful and positive workplace culture.
Mentorship and Knowledge Sharing
Provide guidance, training, and mentorship to team members, especially local Tahltan workers, by sharing technical skills, safety practices, and industry knowledge in a respectful and culturally aware manner.

Uphold Tahltan values and principles by fostering a work environment built onrespect, teamwork, and mutual learning. Support the growth of the Tahltanworkforce by helping build capacity, promoting safe and effective work practices, and ensuring that knowledge is passed on to strengthen both the teamand the broader Tahltan community for the benefit of current and futuregeneration.
CONDITIONS OF EMPLOYMENT

· Ability to pass a mandatory pre-employment drug and alcohol screening

· Willingness to sign an Oath of Confidentiality

· Fulldisclosure of criminal record and current criminal record check

· Valid class5 driver’s license and willing to provide a current driver abstract

#J-18808-Ljbffr