HYBRID-Billing Clerk

Hybrid Billing Clerk – TEEMA – Vancouver, BC (Hybrid: onsite with one day per week remote after probation)

Reporting to the Controller, we are seeking a professional, motivated, and detail-oriented Billing Clerk to support our client's accounting department. This role offers the opportunity to work closely with a dynamic, team-oriented group and contribute to a fast-paced, high-volume, client-focused environment.

• Coordinate billing processes for lawyers and paralegals
• Manage billing cycles and ensure deadlines are met in accordance with firm and client requirements
• Prepare and review pre-bills in accordance with client guidelines, firm standards, and established schedules
• Review billing data for accuracy and completeness, ensuring compliance with client-approved rates, billing protocols, and exception agreements
• Prepare and process invoices accurately and in a timely manner
• Apply retainer funds as directed by lawyers and process write-offs in accordance with firm policy
• Maintain and update billing and exception rates, as required
• Prepare reports related to time entries, billing, and other reporting, as needed
• Investigate and resolve billing and payment discrepancies in a timely manner
  
  Work closely with lawyers and legal assistants to support billing requirements and ensure timely bill completion
• Identify opportunities to improve billing processes and efficiency
• Provide additional accounting and administrative support and coverage, as required

• Minimum of 2 years’ experience in a billing, accounting, or administrative role within a professional services environment (preferred)
• Strong understanding of billing processes and basic accounting principles
• Advanced proficiency in Microsoft Office, including Outlook and Excel
• Experience with 3E or similar accounting/billing software is an asset
• Experience with e-billing platforms such as TyMetrix, Counsel Link, or Legal-X is an asset
• Familiarity with client billing guidelines and compliance requirements is an asset
• Strong aptitude for working with numbers, financial data, and systems
• Demonstrated ability to identify discrepancies, investigate issues, and resolve them efficiently
• Commitment to delivering a high standard of accuracy and client service
• Excellent oral and written communication skills
• High level of accuracy and attention to detail
• Strong organizational and time management skills, with the ability to manage competing priorities, meet deadlines, and maintain efficient workflows
• Proven ability to handle a high volume of work in a fast-paced, time-sensitive environment
• Proactive mindset with the ability to anticipate work needs, take initiative, and work independently
• Strong interpersonal skills and the ability to build effective working relationships with lawyers, paralegals, and other firm members
• Composed, reliable, and able to remain calm under pressure
• Personable and team-oriented, with a collaborative approach to work
• Ability to maintain strict confidentiality of client, firm, and billing information

The salary range for this role is $64,000 – $72,000+ annually, which represents a fair market value and estimate of possible compensation at the time of posting.

• Competitive salary with structured annual reviews
• Extended health and dental coverage and an additional Health Care Spending account with monthly premiums paid 100% by the Firm for single or family coverage
• Group RRSP plan with matched mandatory contributions + additional optional matched contributions
• Life and accidental death and dismemberment insurance
• Short- and long-term disability insurance
• Employee and family assistance program
• Maternity/Parental leave top-up payment plan
• Maternity leave gradual return-to-work options
• Paid or banked overtime
• Vacation time, sick time, and personal time allotment
• Firm social events
• Friendly, social, and welcoming culture
• Dress for Your Day dress code
• Continuing education/tuition allowance
• Dog friendly office so you can bring your dog to work!
• Robust wellness program annual subsidy
• Sports teams
• Recognition of service milestones
• Paid personal time and a moving day to help balance outside commitments