Accounting Supervisor

Staff
- Union

CUPE 116

CUPE 116 Salaried
- Accounting Services Supervisor

Accounting Supervisor

Finance Support | Student Housing and Community Services

$5,984.00 - $6,422.00 CAD Monthly

August 22, 2026

Job End Date

Ongoing

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

The Accounting Supervisor oversees the daily financial activities for the UBC Bookstore and Campus Mail (both Accounts Payable and Accounts Receivable functions). This role supervises three financial processing staff, ensures the integrity of Accounts Payable and Receivable, and performs complex reconciliations between the Bookstore’s retail system and Workday. The Supervisor ensures compliance with PSAS, CRA regulations, and UBC policies in a fast-paced, deadline-driven environment.

The Accounting Supervisor reports to the Director, Finance and supervises three financial processing staff. The incumbent in this position works in close consultation with managers and operational staff in the bookstore on both campuses and campus mail and interacts with many other units at UBC including Financial Services, Treasury, UBC Faculties and with external vendors.

Supervises Accounts Payable and Accounts Receivable functions including but not limited to the following job duties:

• Assists the Director, Finance with the administration and operation of the Accounting Department (both Accounts Payable and Accounts Receivable) and supervision of all staff.
• Supervises, trains, and evaluates the work of three financial processing staff members.
• Sets daily priorities and schedules to ensure all deadlines are met.
• Participates in recruitment, onboarding and provides ongoing performance feedback.
• Supports training of Bookstore staff in the operation of cash registers, sales and refund procedures.
• Ensures team compliance to standards based on established policies and procedures by monitoring and evaluating the quality of service provided, identifying areas for improvement, following up and coaching staff.

• Responsible for overseeing the accounting activities of the Bookstore – (Vancouver and Okanagan.)
  • Reviews daily cash receipts reconciliation and verifies accuracy and completeness of supporting documentation from four locations as prepared by financial processing staff. Prepares files for daily integration to workday.
  • Audits daily entries into Bookstore financial management for payment to vendors, ensuring three-way match for PO/receiving document/invoice, taxes are properly recognized and categorized maximizing GST rebate, and appropriate worktags are used for expense and cost centre.
• Reviews and uploads payment file to workday on a weekly basis and ensures that appropriate credit vendor balances are utilized.
• Regularly reviews and implements accounting systems and processes to ensure all transactions are processed efficiently and effectively. Recommends changes to improve existing financial systems.
• Oversees month end cut off procedure.

• Oversees the accuracy and alignment of financial information across the Bookstore financial management system, Workday, and banking platforms.
• Provides oversight for accounts receivable, accounts payable, clearing accounts, customer deposits, and vendor account activities, establishing priorities and directing resolution of complex discrepancies and outstanding issues.
• Analyzes financial transactions, account discrepancies, and reconciliation results across multiple payment platforms and financial systems, identifying issues, recommending remedial action in consultation with the Finance Director.
• Supervises month-end financial close activities, reviewing and authorizing adjusting entries, account…