Accounts Payable Administrator

Accounts Payable Administration

Position: Accounts Payable Administrator

Organization: Great Bear Initiative Society

Location: Hybrid, Vancouver Office 2 days a week

Term, Full-time Hybrid

PROTECTING OUR COAST. BUILDING OUR ECONOMY.

A unique alliance of nine BC First Nations, creating jobs for the future and protecting the Great Bear Rainforest.

The CFN-GBI is a not-for-profit Society established in 2003 that is owned and operated by a unique alliance of First Nations on British Columbia's North and Central Coast and Haida Gwaii. The principal goal of this group is to restore and implement ecologically, socially, and economically sustainable resource management approaches on the Central and North Coast and Haida Gwaii. To learn more about us, visit

You are highly organized and very detail-oriented with demonstrated expertise in Accounts Payable Administration. You are a self-starter and are tactful and discreet when working with sensitive and confidential information.

You thrive when working in a supportive team environment. You are excellent at prioritizing and managing multiple tasks and deliverables; you are good under pressure, and you know how to ask for help when needed. We are looking for someone who enjoys a fast-paced and agile environment, has strong accounts payable administration experience and great Microsoft 365 skills.

Position: Accounts Payable Administrator

Reports to: Controller

Start Date: Oct 1, 2026

Term: Term ending on Dec 15, 2027

Salary: $50,000 to $60,000 per annum

Reporting to the Controller, the Accounts Payable Administrator will be responsible for planning, organizing, and executing all aspects of the accounts payable function. Working closely with the Finance and Administration teams, as well as Program Managers, the administrator will receive and process purchasing correspondence, complete data entry of invoices for payment runs, research account activity, work with vendors, reconcile statements, manage billing accounts and concerns, and perform other accounting duties as assigned.

The Accounts Payable Administrator position is responsible for the following four (4) key functions.

• Entering day-to-day accounts payable financial transactions into accounting software.
• Processing accounts payable for vendors, staff, and Program Managers; including entering and paying bills in the accounting software.
• Ensuring all bills have been approved and coded and that follow-up has been conducted as required.
• Preparing the semi-monthly accounts payable packages for the Bookkeeper review.
• Maintains all vendor files.
• Preparing reconciliation packages for Bookkeeper’s review.
• Reviewing, entering, and reconciling credit card transactions with expenditure records (for review and finalizations by the Bookkeeper).
• Reviewing, entering, and reconciling petty cash balance with expenditure records (for review and finalizations by the Bookkeeper).
• Reviewing, entering, and reconciling Quick Pass transactions with expenditure records (for review and finalizations by the Senior Accountant).
• Entering the recurring bank transactions on a weekly basis and maintaining the recurring transaction worksheet monthly, ensuring accuracy.

• Updating the Payments to Consultants worksheet monthly, for the Bookkeeper’s review.
• Managing the payables email inbox for all incoming bills, receipts, and requests.
• Maintaining electronic files related to bookkeeping and accounting (as outlined in the Financial Processes and Procedures manual).
• Following and updating the Financial Processes and Procedures manual to ensure it is current, accurate and compliant.

• Forging strong relationships with a variety of employees, managers, partners, venders, and partners.
• Collaborating with the finance team on departmental activities.
• Building harmonious working relationships with co-workers and all external stakeholders.
• Meeting with the Senior Accountant and Controller on a regular basis.
• Raising any issues, challenges, or opportunities for improvements to the Controller.
• Following up on action items by completing tasks…