Project Coordinator

Podtech Data Centers Inc., the employing entity, is a proud member of the IREN Group and we are currently looking to hire!
IREN is a leading next-generation data center business powering the future with 100% renewable energy. We build, own and operate our data centers and take pride in being at the forefront of sustainable solutions for the ever-evolving applications of high-performance compute. We believe that human progress is invaluable, but it should be done in the right way – responsibly, sustainably and having a positive impact on the communities we operate in.
We have grown substantially since 2019, from our inception in Australia to now having several facilities across North America and being listed on NASDAQ… and we are just getting started! By joining us, you will be contributing to the future of sustainable high-performance compute and the local communities we strive to have a positive impact on.
The Project Billing Analyst is the financial transaction hub for active data center and hyperscale infrastructure construction projects across West Texas and Oklahoma. Reporting to the Project Controls Manager and working closely with the Project Cost Analyst, project managers, procurement, and accounts payable teams, this role ensures the timely and accurate processing of all contractor and vendor invoices, maintains vigilant oversight of purchase order (PO) spend against contractor burn rates, and serves as the primary point of contact for all vendor billing inquiries and issue resolution.

The Project Billing Analyst operates at the intersection of field operations and corporate finance, translating construction activity into clean, auditable financial records that support accurate cost reporting, Capex tracking, and payment compliance.

• Associates or Bachelor’s in Finance, Business Administration, or Construction Management (or equivalent experience) degree required; experience in data center, oil & gas, or hyperscale construction billing environments preferred
• 2–5 years in project billing, accounts payable, or construction finance on capital-intensive projects. Familiarity with Procore, e-Builder, or Oracle Primavera (PMIS) preferred
• Hands-on experience with SES creation and invoice workflows in SAP, Oracle, or comparable ERP. High-volume invoice processing experience (100+/month) across concurrent projects preferred
• Strong Excel skills; detail-oriented with ability to resolve financial discrepancies independently. Familiarity with three-way matching or automated invoice processing tools

• Create and manage Service Entry Sheets (SES) in SAP/ERP to trigger approval chains; validate AIA pay applications against schedule of values, route approvals, and coordinate lien waiver and insurance certificate collection prior to payment release
• Track invoice aging, elevate stalled approvals, and support period-end close by ensuring all completed-work invoices are processed or accrued by cutoff; maintain audit-ready files with full backup documentation.
• Maintain a real-time PO spend tracker reconciling committed, invoiced, and remaining balances weekly; compare billing pace against schedule milestones and flag deviations indicating overruns, billing irregularities, or stalled work
• Produce monthly PO utilization reports and proactively notify the Project Cost Analyst when PO limits approach exhaustion; ensure all approved change orders are reflected in PO modifications before processing additional invoices
• Serve as single point of contact for all contractor and vendor billing disputes and escalations; respond within SLA guidelines (same-day for payment holds) and maintain an inquiry log tracking issue type, dates, and root cause
• Investigate and resolve discrepancies…