Office Manager

Sprung Studios is looking for an Office Manager to join our team in Vancouver.

We specialize in UX/UI for video games and are a globally recognized partner in the games industry. We have worked on some of the world's biggest games for clients such as EA, Microsoft, Bethesda, SEGA, and many more. We are a growing company of 70+ people across Brighton (UK) and Vancouver (Canada).

The ideal Office Manager will oversee day-to-day office operations, including coordination and facilities, while providing administrative and financial support to Senior Management. This includes bookkeeping duties such as accounts payable and receivable support, expense reconciliation, and liaising with the company's accountant/bookkeeper, as well as supporting HR with administrative tasks as needed.

We make Sprung Studios a great home for people who love making games by setting a high bar for diversity and inclusion, and fostering a fair, collaborative, high-performing culture.

To get there, we’re driven by a few simple beliefs.

• that the work comes before our egos: we listen, welcome challenges, change our minds when the evidence demands it, and give credit generously.
• in being direct, respectful, and useful — sharing clear, constructive information early enough for colleagues and leaders to make sound decisions.
• in being rigorous and pragmatic: checking the details, challenging assumptions, understanding the wider business context, and balancing accuracy with the realities of time, budget, and delivery.
• that the best work is created together, through effective collaboration with colleagues, studio leadership, project teams, clients, suppliers, and external partners.
• in taking ownership of outcomes, not just tasks — maintaining reliable records, meeting commitments, protecting confidentiality, surfacing risks early, and bringing practical solutions to the table.
• in staying curious and continuing to learn, improve our processes, share knowledge, develop our professional skills, and help others understand the information they need.
• in trusting clear direction and accountability: leadership is responsible for the health and future of the business, while every team member is responsible for carrying out their role with care, sound judgement, and a high standard of professionalism.

that these values help us build trust, make better decisions, support our creative teams, strengthen the studio, and create an environment where great work can thrive.

• Serve as the primary point of contact with building management/landlord for office needs, maintenance requests, and facility-related issues
• Deal with internal maintenance issues within the office as they arise
• Purchase office supplies and equipment, and maintain proper stock levels
• Set up desks and equipment for new hires
• Keep an up-to-date inventory list of all equipment
• Manage shipping and receiving of orders
• Provide accounts payable and accounts receivable support, including processing and tracking invoices
• Manage expense administration and receipt collection for all employees, input into Dext
• Perform basic account reconciliations (e.g., expense claims, credit card statements, petty cash)
• Liaise with the company's external accountant/bookkeeper on routine bookkeeping matters, document requests, and month-end items
• Flag discrepancies or outstanding items to the/Senior Management in a timely manner
• Maintain organized, audit-ready financial records and filing for all bookkeeping-related documentation

• Organize team and company social events, including coordination with vendors, activities, and communication
• Assist in creating monthly newsletters to promote a positive and healthy workplace
• Track vacation, time-off…