Office Manager (with Accounting background) (5+ yrs experience)
LOCATION:
Vancouver, BC
START DATE:
November 16, 2026
About us:
Koskie Glavin Gordon is a leading progressive law firm based in Vancouver, BC. We provide a full range of legal services to trade unions and employees in the areas of labour law, civil litigation, human rights, pensions and benefits, workers’ compensation, privacy, class actions, and insolvency law.
We represent a wide variety of unions in both the private and public sectors, across numerous industries and in both provincial and federal jurisdictions. Koskie Glavin Gordon is highly respected by both sides of the labour bar and by labour relations and other administrative tribunal adjudicators. We are known for our commitment to social justice and for providing the highest quality legal work in an informal and collegial atmosphere.
TheOpportunity
Koskie Glavin Gordon is seeking an experienced full-time Office Manager to oversee the day-to-day financial and administrative operations of the firm.
The successful candidate will have a strong background in accounting and bookkeeping, exceptional organizational skills, and the ability to manage a broad range of responsibilities with accuracy, discretion, and independence.
Our firm consists of approximately 18 lawyers, 4–5 support staff, and articling students, with some lawyers working in a hybrid environment. This is a hands‑on role that combines financial management, legal billing, office administration, staff coordination, and regulatory compliance.
The Office Manager will work closely with the firm's lawyers, staff, partners, external accounting professionals, vendors, and other service providers to ensure the firm's operations run smoothly and efficiently.
Key Responsibilities Accounting, Bookkeeping & Financial Administration- Manage the firm's day-to-day accounting and bookkeeping functions, including accounts payable, accounts receivable, banking, record keeping, and financial reporting.
- Manage the firm's monthly client billing process, including preparing and issuing lawyer time and disbursement accounts, reviewing billing information for accuracy and completeness, following up on outstanding billing matters, and responding to billing‑related inquiries from lawyers and clients.
- Monitor accounts receivable and support the timely collection of outstanding accounts.
- Monitor online banking activity and attend to banking requirements relating to the firm's operating and trust accounts.
- Process semi‑monthly payroll for approximately 22 full- and part‑time employees, ensuring all payroll deductions and source remittances are completed accurately and on time.
- Ensure the firm's tax and payroll compliance requirements are met, including the preparation and filing of applicable GST, PST, EHT, and payroll‑related returns and remittances.
- Prepare monthly bank reconciliations for the firm's general operating and pooled trust accounts.
- Ensure the firm's accounting practices remain compliant with the Law Society of British Columbia's trust accounting and reporting requirements.
- Monitor and track associate lawyers' monthly billings for purposes of calculating applicable annual performance bonuses.
- Prepare and maintain regular financial and administrative reports for review by the firm's partners.
- Oversee the firm's support staff and ensure appropriate administrative and office support is provided to lawyers on a daily basis.
- Coordinate day-to-day office operations and address administrative matters and issues as they arise.
- Establish and maintain efficient administrative procedures and systems to support the firm's lawyers and staff.
- Coordinate office requirements in a hybrid work environment and ensure the…
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