Payroll & Financial Administrator

Payroll & Financial Administrator (Permanent, Full-Time)

Location:

Vancouver (South Granville)

Salary: $52,000–$62,000 annually

About VRS Communities
VRS Communities is a not-for-profit organization providing housing and care services for seniors and individuals with disabilities. We are committed to supporting inclusive communities and delivering high-quality care and services.

About

The Role
Reporting to the Director, Financial Services and Data Management, and Director of Finance, the Payroll and Financial Administrator is a member of the finance team, who is highly organized and solution oriented. This position performs, prepares and processes payroll according to established Society procedures and is responsible for the administration of bi-weekly payroll to include federal, provincial, benefit, pension plan, and Work Safe BC deductions, remittances and contributions.

The position demands professional and consistent communication with employees, managers, and directors to fulfill financial requirements and to ensure that transactions are processed correctly in an efficient manner.

The Payroll and Financial Administrator is responsible for analyzing, performing, and inputting all payroll functions including the review of attendance records, data entry in the payroll system, calculation of appropriate payroll deductions and taxable benefits. This position has an emphasis on payroll but may have some full monthly cycle accounting tasks.

This position is expected to start ASAP.

Key

Duties & Responsibilities

Process bi-weekly payroll including the review of attendance records, data entry in the payroll system, calculation of appropriate payroll deductions and taxable benefits

Manage plan member eligibility in a Benefits Administration platform

Balance and reconcile the payroll, benefits, RRSP and salary accounts monthly for review and approval by the Director of Data Management and Financial Service or Director of Finance

Ensure the completion of appropriate remittances to external vendors

Complete month-end and fiscal year-end payroll procedures including the preparation and distribution of all employee tax documents and year-end payroll payments

Group Enrollments of benefit and RRSP programs ensuring accurate enrolment of participants, effective claims processing, making accurate premium payments and finding solutions to employee inquiries about benefits or pensions

Employee Benefit invoicing.

Partner with employees and managers to find solutions to payroll inquiries

Ensure compliance with payroll legislation, VRS policies and collective agreements

Prepare monthly/quarterly WCB reporting and ensure the identification and reporting of contracted services included in the WCB report

Generate payroll monthly journal entries and month-end reports to support the finance team

Benefit billing reconciliation between benefits provider and payroll/HR records

Perform reconciliations on government remittances on a monthly and quarterly basis

Provide excellent customer service both internally and externally to employees and vendors

Support onboarding of new employees, ensuring a smooth transition

Educate employees and administer plans to carrier guidelines and policy plan design

Prepare full cycle accounting accounts receivable, accounts payable, general ledger

Prepare monthly bank reconciliations and other accounts reconciliations.

Complete month end closing procedures in AR, AP, and GL

Maintain organized electronic filing system

Perform Other duties as required.

QUALIFICATIONS & EDUCATION/TRAINING

Payroll Compliance Practitioner (PCP) complemented with accounting courses

3 to 5 years of related payroll and benefits administration experience

Minimum 2-3 years of recent related experience in full-cycle accounting

Experience…