Finance Manager

We are looking for a hands‑on Finance Manager to build and manage the finance function for a small but growing business.

This is a broad, full-cycle finance role. The successful candidate will not just oversee the books — they will do the bookkeeping, manage the month‑end close, oversee AP and AR, manage customer billing and collections, process Canadian payroll, manage cash flow and support the business with financial reporting and planning.

This is an ideal role for someone who enjoys being close to the business, is comfortable wearing multiple hats, and wants to build a finance function from the ground up.

As the business grows, the Finance Manager will help determine when additional bookkeeping or accounting support is required and will progressively transition routine activities to other resources.

• Own the day-to-day accounting function and maintain accurate and complete financial records.
• Perform bookkeeping and accounting transactions, including journal entries and account reconciliations.
• Perform monthly bank reconciliations for all bank accounts and investigate and resolve discrepancies.
• Maintain the chart of accounts and ensure transactions are properly coded and recorded.
• Complete bank, credit card and other balance sheet reconciliations.
• Manage accruals, prepaids, fixed assets and other month-end accounting activities.
• Maintain organized supporting documentation and accounting records.

• Own the monthly close process and ensure financial results are complete and accurate.
• Prepare monthly financial statements, including P&L and balance sheet.
• Perform account reviews and variance analysis.
• Provide concise commentary on financial performance and key business drivers.
• Establish and maintain a practical month‑end close checklist and timeline.
• Identify accounting issues and resolve them proactively.

• Own the end-to-end customer billing and accounts receivable process.
• Review royalty calculation and customer invoices prepared by the coordinator, including more complex customer‑specific billing requirements.
• Manage recurring semi‑monthly customer billing and payment collection processes.
• Monitor AR aging and follow up on outstanding balances.
• Investigate billing discrepancies, payment failures and customer disputes.
• Reconcile customer payments to outstanding invoices.
• Maintain accurate customer account records.

• Manage the AP process from invoice receipt through payment.
• Review invoices for accuracy, appropriate coding and required approvals.
• Prepare payment runs and ensure vendors are paid accurately and on time.
• Review employee expenses and credit card transactions for completeness, appropriate coding and policy compliance.
• Reconcile corporate credit cards and employee expense submissions.

• Manage the Canadian payroll process, including payroll inputs, review and processing.
• Coordinate payroll remittances and year‑end requirements.
• Maintain accurate payroll records.
• Work with external payroll providers or advisors as required.
• Ensure payroll‑related accounting entries and reconciliations are completed accurately.

• Maintain daily/weekly visibility into the company's cash position.
• Prepare and maintain a rolling cash flow forecast.
• Monitor expected customer collections, payroll, AP, taxes and other significant cash requirements.
• Identify upcoming cash needs and potential issues early.
• Support the CEO with cash management and financial decision‑making.

• Prepare basic budgets and rolling forecasts.
• Analyze actual results against budget and prior periods.
• Develop and maintain key financial and operating metrics.
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