Description
Job Responsibilities
The General Accounting Administrator, Investment Client Service supports the Investment Client Service (ICS) team with accounting, transaction administration, and non-resident tax matters. Responsibilities include maintaining accurate financial and client records, supporting transaction accounting, preparing reconciliations and reports, and keeping documentation complete and organized.
The ideal candidate is organized, detail-oriented, and responsive, with the ability to manage multiple transactions and deadlines in a fast-paced real estate environment.
Essential Duties and Responsibilities
The job duties listed are typical examples of the work performed by positions in this job classification. Not all duties assigned to every position are included, nor is it expected that all positions will be assigned every duty.
- Create and maintain accurate client, accounting, tax, and transaction records in line with internal policies and established accounting procedures. Promptly investigate discrepancies.
- Prepare monthly financial statements and supplementary reports as needed.
- Track cash positions and anticipate potential cash shortfalls.
- Support month-end and year-end accounting through reconciliations, accrual assistance, and preparation of supporting schedules.
- Work with the ICS operations team to address accounting queries, payment issues, outstanding receivables, and coding discrepancies, with proactive follow-up.
- Research and analyze financial data to meet the needs of management, investors, and other external parties.
- Calculate preliminary non-resident taxes, reconcile and remit them monthly, and prepare annual filings. Monitor tax files, follow up with the Canada Revenue Agency (CRA), and provide additional documentation as requested.
- Apply and strengthen problem-solving, decision-making, time-management, and communication skills to achieve desired results.
Education and Experience
- A diploma or certificate in accounting, business administration, finance, or a related field.
- Experience in residential rental property management, professional services, or financial services is an advantage.
- Prior experience assisting with Canadian non-resident real estate tax matters is strongly preferred.
- Training is provided; working knowledge of accounts payable and receivable, reconciliations, expense processing, and general accounting principles is a definite asset.
Knowledge, Skills and Proficiencies
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.
- Ethical and accountable with a strong ‘can-do’ attitude.
- Excellent attention to detail with the ability to manage multiple transactions and deadlines concurrently.
- Demonstrated ability to meet and exceed customer needs
- Establish and maintain positive working relationships with internal and external clients
- Exceptional written and verbal communication skills and a commitment to providing excellent client service.
- Strong proficiency in Microsoft Excel
, including formulas, lookups, filtering, sorting, pivot tables, reconciliation schedules. SharePoint, Teams and Yardi Voyager.
Physical Requirements/Working Conditions
The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Sitting for long periods
- Ability to perform complex accounting functions using accounting software
- Use of a computer, phone, and general office equipment
- Communicating with customers via phone and face-to-face
- Working in…
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