Front Desk and Office Coordinator

Join to apply for the Front Desk and Office Coordinator role at Warrington PCI Management

Join to apply for the Front Desk and Office Coordinator role at Warrington PCI Management

This range is provided by Warrington PCI Management. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

CA $50,000.00/yr - CA $60,000.00/yr

Warrington PCI Management and PCI Developments are seeking a highly organized and customer-focused Front Desk and Office Coordinator to be the welcoming face of our head office. This full-time, in-office role (Monday to Friday) is pivotal in ensuring smooth day-to-day operations, from managing reception and coordinating office maintenance to supporting tenant services and administrative tasks. The ideal candidate will bring at least one year of administrative or receptionist experience, strong communication skills, and a proactive, service-oriented mindset to help maintain a professional and efficient office environment.

For more details about this role, please read below:

Front Desk and Office Coordinator | Warrington PCI Management and PCI Developments

Primary Purpose

The Front Desk and Office Coordinator provides office administration needs for the head office for Warrington PCI Management and PCI Developments. This role is the first point of contact of all visitors and general tenant inquiries and requests, therefore it is essential this individual has excellent customer service skills. The Front Desk and Office Coordinator assists the Office Manager to ensure the office space is presentable and running smoothly with working equipment and supplies.

This position reports to the Office Manager and requires the individual to be in 5 days a week, Monday to Friday.

Specific Responsibilities

The responsibilities of this position will include, but not be limited to, the following:

Front Desk:

• Manage the phone system and ensure the contact lists on the phone system are updated and current
• Welcome visitors by greeting them, offering refreshments, and contacting the appropriate individuals in a timely manner
• Ensure the reception, kitchen and boardrooms are organized and presentable throughout the day
• Maintaining the reception phone and property list with any changes in portfolios and building changes
• Coordinating any updates on after-hour contact list with the service provider in a timely manner
• Coordinate with contractors for any scheduled preventative maintenance or service request for the office
• Manage the pick-up for tenants, contractors and clients and other items for our managed properties
• Manage courier deliveries and manage courier records for chargeback
• Sort and distribute incoming and outgoing mail, courier packages and faxes. This includes scanning and inputting invoices that are received by mail
• Run monthly reports for chargebacks for printers, postage and couriers
• Assist the Office Manager to ensure all office equipment is in good working order and arranging for service when required.
• Operate the postage machine and ensure mail is sent out in a timely manner
• Manage the photocopier including ensuring toner supplies and keeping emails and properties up to date
• Coordinate with the Office Manager to maintain the kitchens, washrooms, mailroom and printing area supplies
• Support the preparation and cleanup of boardrooms and meeting rooms for meetings, events, and catering, ensuring all spaces are properly arranged and maintained.
• Assist staff in booking boardrooms and meeting rooms as required
• Maintain the company general inquiries email and provide timely and appropriate response and action
• Liaise and coordinate with resident managers, on-site personnel, owners, tenants and contractors as necessary
• Observe and provide feedback to improve any systems or processes for the office

Office Administration and Tenant Services:

• Build and maintain strong working relationships and provide best in class service with tenants, on-site personnel, contractors, vendors and owners through clear and friendly communication
• Assist the Office Manager in organizing and maintaining the filing system
• Process corporate…