Executive Support Assistant

Location: Vancouver, BC (River District)
Hours: 6–12 hours/week during business hours
Compensation: $21/hour
Start Date: Immediately

About the Role

I am seeking a reliable, resourceful, detail-oriented Executive Support Assistant to help with essential operations, client relations, and day-to-day tasks for a CEO, author, and public figure working in the personal development space.

This is a part-time, in-person role ideal for someone early in their career, a student, or someone who enjoys a mix of admin, client-facing interaction, and social media work. The right person is proactive, organized, emotionally intelligent, and comfortable representing the company with professionalism and warmth.

What You’ll Do

Administrative & Operations Support

• Answer and manage incoming emails and support requests
• Filter prospects' meeting bookings based on the data
• Organize files, documents, receipts, and statements
• Upload paperwork and communicate with accounting as needed
• Prepare simple reports or summaries when requested

Client Experience & Communications

• Serve as the first point of contact for new client inquiries
• Maintain a warm, timely, and organized communication experience
• Assist in scheduling and basic calendar coordination
• Send thoughtful gifts to clients and partners (instructions provided)

Executive Support

• Assist in facilitating meetings on behalf of the CEO
• Help prepare materials, reminders, or follow-up communications with clients, business partners, and clients
• Handle miscellaneous tasks to take the load off the CEO
• Handle tasks to ensure that the operations run smoothly

Marketing & Social Media

• Assist in managing a public figure's social media accounts
• Upload and schedule posts
• Handle light engagement, DMs, or comments following guidelines

Requirements

• Must be able to work in person in River District, Vancouver, BC
• Able to commit to 6–12 hours per week
• Strong writing and communication skills
• Tech savvy (Google Drive, email, e-filing, as well as social media platforms)
• Professional, discreet, and easy to work with (must sign an NDA)
• Likes solving problems and figuring things out
• Can follow instructions and also take initiative when needed

Qualities

• A fast learner
• Punctual
• Naturally structured and organized
• Enjoy being trusted with responsibility

Who This Role Is Perfect For If You Are

• A career professional who is hungry for fast career growth
• Interested in growing towards a management and operations-related role
• Striving to gain experience on growing a company while working closely with a CEO
• Motivated to be a part of a brand's growing journey from the ground up into a full-fledged corporation

Hours & Compensation

• Part-time contract (6–12 hours/week)
• Opportunity for fast long-term growth if the fit is strong

How to Apply

Please send an email with:

• Cover letter with a short introduction (2–3 paragraphs max)
• Why this role fits your strengths and experience
• Your availability
• Describe how you plan to commute
• Your résumé