Administrative Assistant

TRS Staffing Solutions has an exciting opportunity for an Administrative Assistant to join our client’s team. Our client is an industry leader that has successfully performed a variety of large-scale major infrastructure projects across Canada. This role is responsible for ensuring operational support through strategic coordination, resource alignment, and timely execution of key administrative functions.

Job Duties & Responsibilities

Organize travel logistics, including flights, accommodations, and itineraries.

Support planning and execution of offsite events, workshops, and team-building activities.

Facilitate team meetings by preparing agendas, capturing minutes, and tracking follow-ups.

Serve as a liaison for internal and external communications, handling inquiries with professionalism and discretion.

Assist in the creation and formatting of presentations, reports, and meeting materials.

Manage complex calendars, coordinate meetings, and ensure seamless scheduling across teams and stakeholders.

Preform additional tasks as required.

Requirements

Diploma or certificate in Business Administration, Office Management, or a related field.

Minimum 3 years of experience in an administrative support role.

Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and PDF tools.

Flexibility to occasionally support after-hours or weekend commitments when required.

Collaborative mindset with the ability to build strong working relationships across departments.

Exceptional organizational and time management skills.

Strong written and verbal communication skills.

Detail-oriented with a proactive, solution-focused approach.

Comfortable working under pressure and adapting to shifting priorities.

Demonstrated ability to handle confidential information.