Membership Coordinator

About BCSSA

We are a small association with a passion for creating environments that nurture learning and achievement. We inspire, develop, and support leadership in public education in British Columbia.

BCSSA is seeking a full-time Membership Coordinator to join our team and support the Association’s work. Our office is located in downtown Vancouver with close proximity to both Skytrain and bus stations. Our office hours are 8:00 to 4:00 pm.

The Membership Coordinator supports the Membership Services Committee and other association initiatives by providing administrative, logistical, and event coordination services. This role is responsible for facilitating member engagement, supporting committee operations, and assisting with conferences and virtual learning programs. The role also manages communications and onboarding for new members.

• Administrative support for committee meetings, including scheduling, creating agendas, taking minutes, communicating and actioning minutes
• Coordinating committee meetings and events (at conference locations)
• Coordination of new member communications and onboarding
• Administrative support and assistance with conference preparation and set up/takedown
• Organizing proposals for facilitators related to professional development programs and virtual learning sessions. Follow up on behalf of the committee with facilitators
• Coordination of virtual learning sessions, including creating marketing materials, meeting with presenters, managing registration and payments, and acting as meeting host.
  Must be available one hour before the start of these sessions
• Managing learning partner program registrations, payments, and related expenses
• Coordinating pre-conference sessions, including managing registration and payments, logistics related to room requirements and working with external facilitators about the location
  
  Managing other various program registrations, working with committees and external facilitators, tracking registration and payments, and managing logistics related to the programs
• Creating slide decks for the annual summer conference
• Preparing and sending annual surveys and collecting feedback for committee members
• Newsletter support (drafting content related to programs and updating new member information)
• Support for other special programs and initiatives
• Travel is required for conferences, and public transportation is not always possible
• Other duties may be assigned based on the Association's needs
• Three to five years of recent administrative experience
• Certificate or diploma in Business Administration/Applied Business Technology
• Proficiency with digital tools (e.g., M365 apps, SharePoint, Mailchimp, Canva, Adobe Products, Show master and Zoom)
• Membership management and engagement experience
• Experience with event logistics
• Strong organizational and communication skills
• Ability to manage multiple projects and deadlines
• Collaborative and adaptable approach

• Regular full-time, 7 hours per day, 35 hours per week
• Hours of work are from 8:00 am to 4:00 pm, with flexibility around conference times
• Fifteen days vacation time
• Paid sick days
• Benefit package available after six months
• Salary range: $50,000 - $55,000 annually, depending on qualifications and experience

Applications will be accepted until 4:00 pm on January 9, 2026. Applications will be reviewed as they are received, and the job posting may be withdrawn earlier.

Please email your cover letter, relevant certificates/diplomas, and resume with Membership Coordinator [your last name] in the subject line to [email protected].

We thank all applicants for their interest; however, only shortlisted candidates will be contacted.

• Job Title:
  
  Membership Coordinator
• Employment Type:
  
  Full Time, Permanent
• Education Requirement:
  College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

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