Program & Events Coordinator

Jewish Federation of Greater Vancouver is seeking a motivated Program & Events Coordinator to assist the Community Engagement and Planning Department in coordinating and executing related events and programs. This is an exciting opportunity to contribute your skills to a mission-driven organization that strengthens the Jewish community locally, nationally, and globally.

Position Summary
:
The Program and Events Coordinator will be a part of the Community Engagement and Planning Department, assisting various program managers with event and program coordination and logistics to deliver seamlessly run experiences. This position is responsible for coordinating the logistics of several large annual community events like Yom Ha’atzmaut, and assisting program managers in running small events for long-running programs like PJ Library, Newcomers, Jewish Education and Young Adult and various delegations.

The successful candidate will be highly organized, detail-oriented, a strong communicator and comfortable managing multiple priorities in a fast-paced environment.

Job Responsibilities
:
Event Coordination

· Coordinate logistics for events, including booking venues, travel, catering, registration and event materials.

· Implement and execute events as per the vision and plan of program managers.

· Manage event costs within budget parameters as directed by program managers.

· Work with vendors, lay leaders and community members directly to facilitate event coordination.

Program Coordination and Assistance

· Work with the Community Planning and Engagement department to assist in the logistics of regular programs including day-of support in person.

· Collaborate with program leads and various teams to align timelines and support efficient program delivery.

· Coordinate logistics for guest delegations including booking accommodation, travel arrangements and dining reservations.

· Assist program leads with registration for events, including setting up online forms, tracking attendance and inputting data into CRM.

· Coordinate and manage ‘Smiley’ gift packages for the Newcomer program.

· Recruit and coordinate volunteers for various programs and events, as needed.

· Complete financial administration tasks such as submitting and reconciling expenses for assigned programs and events.

· Manage the online directory of the Community Calendar submissions.

· Pull reports on attendance for previous events to look for relevant trends.

· Maintain accurate records and databases (e.g., Excel, CRM), including data entry, compiling program communication lists, and supporting program evaluation efforts.

Qualifications
:

· Certification in a relevant field, a bachelor’s degree, or a minimum of 2 years of equivalent work experience.

· Strong customer service skills and ability to engage with people in a calm, professional and empathetic manner, both in person, over the phone and via correspondence.

· Demonstrated experience in events or program coordination roles, preferably in a nonprofit or community setting.

· Exceptional attention to detail, with a proven ability to manage data accurately and maintain organized records across multiple systems.

· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

· Excellent organizational and time-management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.

· Strong written and verbal communication skills, with a professional and courteous approach to internal and external stakeholders.

· Ability to work both independently and collaboratively in a fast-paced, team-oriented environment.

· Flexibility to work occasional evenings and weekends as required.

· Alignment with Federation’s mission and values

· Knowledge of Blackbaud CRM and/or other database tools is an asset.

· Having access to a vehicle is an asset

About us
:
Jewish Federation of Greater Vancouver is the central planning, convening, facilitating, and fundraising organization for the local Jewish community and works collaboratively with more than three dozen partner organizations, unifying their work. Together, we touch the lives of thousands of community members – Jewish and non-Jewish – locally, in…