Legal Assistant - Litigation

Overview

Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,300 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York.

We are currently recruiting for a Legal Assistant to join our Litigation department in our Vancouver Office. The successful candidate will assist in managing the practices of several Legal Professionals through the provision of administrative support.

Dunsmuir Street, Vancouver, Canada

• Category
  :
  Legal Assistant
• Job Type
  :
  Full-time
• Location
  :
  Vancouver
• Published
  :
  December 28, 2025

• Proactively provide legal professionals (LP) with administrative support to optimize practice efficiency: monitor inbox, maintain e-filing system and highlight actionable items; manage LPs calendar, diarize important dates and maintain the bring forward system.
• Maintain LPs workspace, creating and managing folders within a data management system (iManage), liaising with LPs and other Legal Assistants on files.
• Ensure LPs time charges are entered and released in a timely fashion and follow up on delinquent time charges.
• Complete file opening, including obtaining and researching information in connection with New Business Intake (NBI) and Know Your Client (KYC) requirements.
• Perform client account management: review, edit and prepare pre-bills for review by LPs; verify fees and disbursements; prepare write-offs and address client inquiries regarding billing in collaboration with Billing Coordinator; communicate with clients on behalf of LPs regarding outstanding payments with the Collections Coordinator.
• Coordinate all document workflow, including editing, compiling, printing, indexing and binding a large volume of court documents (e.g., affidavits, applications, records, books of authority).
• Maintain and organize a detailed bring forward system to ensure crucial litigation deadlines are met.
• Coordinate with court registries to resolve inquiries from counsel as they arise.
• Perform work in Word, Excel and PowerPoint for internal and external presentations by synthesizing information, facts and findings and leveraging various tools and shortcuts.
• Support client/business development activities, including the management of LP bios and updating information in the client intelligence tool (One Place).
• Manage LP travel and accommodation, liaising with travel agencies and hotels.
• Coordinate the logistics of internal and external client functions and external board/association meetings.
• Assist with LPs’ annual CPD hours and tracking.
• Develop and maintain strong relationships with internal and external clients, understanding client business, practices and expectations.
• May act as first point of contact with clients and various internal and external stakeholders; respond and resolve problems as required.
• Maintain a high level of professionalism, discretion and confidentiality at all times.
• Identify ways to improve processes and implement efficiencies.
• Performs other duties as assigned.

• A minimum of two years’ litigation experience is required.
• An equivalent combination of education, training and experience may be considered.

• Proficiency with computers including advanced Word, Excel and PowerPoint; experience with iManage is an asset.
• Superior organizational and multitasking skills with the ability to effectively prioritize and manage time.
• Excellent communication skills (oral and written), focused listening, interpersonal and negotiation skills.
• Sound judgement and analytical skills.
• Attention to detail.
• Ability to handle pressure and remain calm when dealing with deadlines and large volumes of work.
• Independent worker and team player.
• Positive attitude, patience, resilience.

• Direct:
  Supervisor, Human Resources

The typical hiring salary range for this position is $56,000 - $68,000 annually; the base pay offered may vary depending on job-related knowledge, skills, experience, internal and market equity.

We are currently…