Administrative Assistant - Receptionist

Job Overview

Administrative Assistant/Receptionist with 2–3 years of experience in a fast‑paced work environment. Serve as the first point of contact for Ledcor, representing the company in a friendly and professional manner to internal and external clients.

Location:

Vancouver, BC.

• Provide daily reception desk coverage.
• Offer administrative support to the Office Services group and Team Lead as required.
• Execute daily duties such as answering phones, transferring calls, coordinating mail and courier items, and greeting guests.
• Manage and maintain the Office Services general mailbox.
• Communicate with management, staff, contacts, building maintenance, and visitors; act as a resource for general inquiries.
• Assist with booking meetings, resources, and notifying contacts of guests and catering arrivals.
• Facilitate cheque pick‑ups and exchanges with staff and couriers.
• Submit common building maintenance requests.
• Ensure cleanliness and inventory of office common areas—kitchens, copy rooms, supply rooms, and boardrooms.
• Handle kitchen orders and inventory supplies.
• Manage reports and tracking spreadsheets.
• Maintain office equipment—photocopiers, printers, shredders, etc.
• Liaise with account representatives.
• Verify invoices and compile billings.
• Assist in preparation of meetings and conference calls.
• Provide vacation relief for members of the Office Services team.

• Minimum 2 years of experience in a similar administrative or receptionist role.
• Ability to work independently and as part of a team.
• Creative problem‑solving skills.
• Excellent verbal and written communication skills.
• Enthusiastic, friendly, approachable, and team‑oriented personality with a positive attitude.
• Ability to multi‑task while maintaining a friendly, outgoing, professional attitude.
• Ability to manage and set priorities; capable of understanding and following written procedures.
• Strong analytical skills with attention to detail and accuracy; strong organizational skills.
• Experience with local and international courier shipments an asset.
• Confident knowledge of MS Office and a willingness to learn various systems.

• Requires light lifting, up to 20 pounds.
• Hours:
  
  Monday – Friday, 8:00 am – 5:00 pm.
• Office‑based at the Vancouver location.

$40,000.00 – $55,000.00 per annum. Base pay will be determined based on experience, knowledge, skills, education and location.

At Ledcor we believe diversity, equity, and inclusion should be part of everything we do. We are a proud, equal‑opportunity employer. All qualified individuals, regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, veteran status or any other identifying characteristic, are encouraged to apply.

Adjustments will be provided throughout the hiring process. Applicants should note their needs in advance by submitting a request via email.

1055 West Hastings St, Vancouver, BC.