Legal Assistant; Litigation

We are recruiting for a Legal Assistant, Litigation to join our team in Vancouver. The successful candidate must have a minimum of 3 years’ relevant experience and experience with conflicts checks and dealing with highly confidential matters. The candidate will support lawyers with documents, calendar management, and client support. The hybrid work environment offers 4 days in-office per week.

Salary range : $65,000 - $75,000 annually.
The offered salary may vary based on the candidate’s job‑specific knowledge, skills, and experience.

• Preparing, editing, formatting, printing, scanning and revising correspondence, memoranda, litigation documents, reports, forms, labels and other printed material.
• Coordinating and dispersing tasks to various resource groups (Document Specialists, Administrative Clerks, Billing Assistants) while ensuring timely completion.
• Proofreading documents for formatting, spelling, grammar, and clarity.
• Assisting lawyers in the preparation and coordination of hearings and trials, including recording and monitoring court dates, pleadings, and filing requirements.
• Preparing court pleadings or courtroom visuals.
• Drafting, filing and serving documents in all court levels (Small Claims, Supreme Court of BC, Court of Appeal, Federal Court, Federal Court of Appeal, Supreme Court of Canada).
• Preparing arbitration materials and handling their delivery.
• Coordinating with Court Reporters and IT for prep meetings, discoveries, depositions, and cross‑examinations.
• Coordinating service and filing of proceedings with agencies and courts.
• Scheduling and coordinating discoveries, expert witnesses, and other court‑designated hearings, monitoring evidence gathering.
• Maintaining knowledge of legal terminology, court rules and procedures, including medical terminology where applicable.
• Managing files, including opening new files, maintaining complex files, and organizing legal and precedent files.
• Handling file transfers, logistics for incoming and outgoing paper and electronic files.
• Creating and maintaining client files with Records Management and Administrative Clerks.
• Managing key dates, updating calendars for assigned lawyers, meetings, appointments, due dates, and client activities.
• Coordinating lawyer travel arrangements, itineraries, and travel expense reports.
• Coordinating client meetings, scheduling rooms, and arranging catering or audio‑visual equipment.
• Reviewing and routing incoming mail and fax communications, processing outgoing mail and faxes, and arranging specialized services.
• Handling incoming calls, responding to routine inquiries, and taking messages as directed by lawyers.
• Assisting with time entry preparation and finalization on a daily basis in preparation for billing.
• Coordinating new client and matter openings (KYC) with Finance.
• Coordinating activities with functional area staff (Office Services, Marketing, etc.) as needed.
• Providing backup support when assistants are absent or managing multiple tasks under tight deadlines.

• Legal Assistant Diploma or equivalent.
• Minimum 3 years of experience as a litigation legal assistant.
• In‑depth knowledge of legal terminology, court rules, and procedures.
• Strong attention to detail with superior word‑processing, spelling, proofreading, and editing skills.
• Capacity to perform duties accurately and efficiently.
• Strong time‑management, organizational, and multi‑tasking skills; ability to work under pressure to meet deadlines.
• Ability to follow up on files and delays with minimal supervision.
• High level of discretion and confidentiality.
• Flexibility to occasionally work overtime.

• Outstanding benefits from day one, including insurance premiums paid by the firm and wellness and technology reimbursements.
• Well‑being support, including access to confidential mental health support and virtual healthcare assistance.
• Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
• Commitment to learning and growth with ongoing professional development opportunities.
• Strong community involvement and commitment to equity, diversity and inclusion.
• A supportive, collaborative culture that values contribution, accountability and shared success across legal and business teams.

McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.