Operations Coordinator

Who We Are

Clark Wilson LLP is a leading, innovative law firm in British Columbia. For over 100 years, we’ve proudly advised clients on a comprehensive range of legal issues and with over 200 professionals serving some of the most recognizable brands in the world, we’ve built a culture of collaboration, inclusivity, and excellence.

As leaders in our markets, we continue to grow by fostering strong relationships, delivering exceptional service, and empowering our people to succeed. We are consistently recognized for our professional achievements, and we take pride in creating a workplace where people enjoy coming to work every day.

We are seeking an Operations Coordinator to provide administrative and operational support across a variety of firm functions, including operational processes, leadership coordination, and administration. This role assists with recurring administrative activities, internal meetings, documentation workflows, and day-to-day operational support that contribute to the smooth functioning of the firm.

Working closely with the Managing Partner and the Head of HR, supporting various operational and leadership initiatives, this position is well suited to someone who is highly organized, adaptable, detail-oriented, and comfortable managing multiple priorities within a professional services environment. This role is 100% on site.

• Provide administrative and coordination support related to the Managing Partner, executive initiatives and operational priorities;
• Assist with coordination of internal meetings, operational activities, and recurring firm processes;
• Support scheduling, meeting logistics, materials preparation, and follow-up for operational and leadership meetings;
• Assist with administrative processes related to governance and operational activities;
• Coordinate document workflows, approvals, and signature collection processes;
• Maintain tracking and coordination of operational items, including insurance renewals, planning activities, and administrative projects;
• Prepare, format, and proofread correspondence, reports, presentations, and other professional documents;
• Provide administrative support related to operational and leadership initiatives as required;
• Support cross-functional administrative projects and workflow coordination across departments.
• Provide backup support to the Program Coordinator as required;
• Provide day-to-day administrative support for People & Culture operations.

• Diploma or certificate in Business Administration or a related field preferred;
• 2+ years of experience in an administrative, operations support, or professional services environment preferred;
• Experience working within a law firm or professional services environment is considered an asset;
• Strong organizational skills and exceptional attention to detail;
• Ability to manage multiple priorities and meet competing deadlines in a fast-paced environment;
• Strong written and verbal communication skills;
• Professional, responsive, and service-oriented approach;
• Strong technical skills, including Microsoft Office, Adobe, and document management systems;
• Ability to exercise sound judgment, professionalism, discretion, and confidentiality;
• Adaptable and comfortable working within a collaborative and evolving environment.

We recognize that experience can come in different forms. If this opportunity interests you but you don’t meet every qualification, we still encourage you to apply.

The expected salary range for this role is likely to be between $60,000 and $75,000, with the final salary determined based on the successful candidate’s experience, qualifications, skills, and internal equity.

In addition, we provide a comprehensive benefits package designed to support you at work and outside of work, including:

• Health and Wellness Coverage:
  Medical, dental, vision, prescription drug coverage, paramedical services, mental health supports, life insurance, and emergency medical coverage while travelling.
• Mental Health and Wellbeing:
  Access to mental health practitioners and wellness supports…