Legal Administrative Assistant

About McCarthy Tétrault

McCarthy Tétrault is a leading Canadian law firm offering a full suite of legal and business solutions to clients in Canada and around the world. With offices in Toronto, Montréal, Québec City, Calgary and Vancouver, we provide challenging and rewarding career opportunities across the country. Recognized as one of Canada’s Top 100 Employers for eleven consecutive years and one of Canada’s Best Diversity Employers for fourteen consecutive years, our culture is guided by The McCarthy Way—our shared approach to working with clients and with each other.

Excellence, through attracting and developing top talent committed to delivering on our Client Commitment;
Collaboration, through seamless, integrated teamwork;
Inclusion, through eliminating barriers to belonging and success; and Innovation, through delivering maximum value by embracing leading-edge technologies and approaches. Together, these principles shape how we work, lead, and grow—every day.

The successful candidate must have 1–3 years of relevant experience, preferably in the legal field, and will be responsible for providing support for team members in various practice groups, managing requests, and basic document support and production. McCarthy Tétrault employees benefit from a hybrid work environment.

Salary Range: $58,000 – $72,000 annually.

• Collaborate seamlessly with team members to provide comprehensive support in triaging and managing requests, displaying swift responsiveness to inquiries, consistently meeting deadlines, and fostering harmonious cooperation across various departments.
• Effectively manage workflow fluctuations with minimal supervision, overseeing the intake process, prioritizing, and coordinating work for timely completion.
• Answer process‑related questions and help troubleshoot timekeeper issues.
• Liaise with and direct requests to other firm support resources as necessary to ensure efficient utilization of resources.
• Maintain accurate updates in the workflow system to track and monitor requests, providing reliable backup support in the Resource Centre.
• Continuously enhance job knowledge and technical skills through active team participation, proactively sharing knowledge, information, and mentorship with stakeholders and team members.
• Perform quality control of own work, seek clarification when necessary, and review work of others.
• Provide support to lawyers in specific practice groups as required to maintain the firm’s legal support services and ensure continuous legal operations and client satisfaction.
• Other duties as assigned.

• Collaborate with Resource Centre clients to process timekeeper expenses through creation of expense reports in accordance with firm guidelines.
• Submit and process vendor/third‑party cheques and invoices on behalf of timekeepers in the firm’s system.
• Perform administrative support such as printing, scanning, faxing, photocopying, archiving, saving/renaming documents to the firm’s Document Management System, creating binders, and copying to CD/USB keys, as well as database entry and uploading/downloading from internet or data rooms.
• Work with Records Management to create, maintain and store client files in accordance with firm policies and guidelines.

• Draft, edit, basic format and revise correspondence, memoranda, large transaction documents, reports, forms, labels, etc.
• Proofread documents and check for appropriate formatting, spelling, grammar and clarity.
• Prepare basic court documents.

• Collaborate with Resource Centre clients to assist with organization of travel bookings and prepare travel itineraries in accordance with preferences, including reserving air, lodging, ground transportation, and meal reservations.
• Update contact names and addresses in the client database on a regular basis.
• Support various practice groups with legal documents in accordance with the requirements set by the practice group.
• Maintain in‑depth knowledge of legal terminology, court rules and procedures as well as medical terminology where…