Legal Administrative Assistant – Litigation

Responsibilities

• Manage calendars and schedule appointments using Outlook and planning tools.
• Oversee and update electronic and physical Bring Forward systems for task and document management.
• Complete monthly reconciliations of expenses for assigned lawyers.
• Provide support for litigation, negotiations, and regulatory matters, including preparing specialized documents for court and other agencies.
• Organize and manage complex electronic and paper filing systems, handling file openings, updates, and closures.
• Draft, edit, format, and organize materials, including correspondence, memos, reports, court documents, and labels, for electronic or print use.
• Arrange meetings, including preparation of documents, catering, and logistical support.
• Manage client documentation, pleadings, corporate records, briefs, and reports, ensuring they are well-organized and accessible.
• Support with reviewing, assembling, and organizing documentary evidence for complex cases.
• Schedule court appointments, trials, and judicial review hearings by coordinating with court offices.
• Interpret court rules for multiple jurisdictions (e.g., BC Supreme Court, BC Court of Appeal, Federal Court, Ontario Superior Court, and Supreme Court of Canada).
• File and coordinate the service of court documents.
• Handle scanning and photocopying of necessary documents.
• Schedule and coordinate frequent travel arrangements.
• Perform additional administrative tasks as needed to support the team.

• Be a graduate of an accredited Legal or Administrative Assistant program or possess equivalent experience.
• Have 2+ years of experience as a Legal Assistant or similar role, or equivalent experience.
• Demonstrate strong organizational and prioritization skills, with the ability to work independently.
• Exceptional technical skills and meticulous attention to detail.
• Strong organizational and teamwork abilities.
• Proficiency with Microsoft Office applications.
• Knowledge of legal software, such as iManage and Cosmolex.
• Ability to thrive in a fast-paced environment, adapt to shifting priorities, and meet tight deadlines.
• Self-motivated, proactive, and capable of completing tasks with minimal supervision.
• Excellent interpersonal, written, and verbal communication skills.
• Ability to work effectively under pressure.